OKIAAI BOARD MINUTES 8/15/2024

Date:                          October 3, 2024
Time:                         11:00 AM
Location:                   Tulsa, OK Osage Casino
Call to Order:           Made by President, ­ David VanBuskirk

Roll Call:

Reading and Approval of Minutes:  Minutes were not recorded as of the meeting. They will be made available via email.

Treasurer’s Report:   Johnathan Wilk stated the current balance is $29,283.27. Last year we were roughly 26,774.14 so we are ahead compared to last year. PayPal has not been having a lot of traffic and might consider letting it go.

A Motion was made by Steve Rhodes to accept the treasurers report, seconded by Mike Haley, motion approved and carried.

Membership:  Jesse Benne stated that we have roughly a couple of new members and asked how to approve them as members before the meeting. The board decided the day before we would have a quorum and can approve them.

WEBSITE:  No new updates.

CFI: Loren Salazer took his CFI test, but not sure about the outcome. Discussion about recognition of members that are CFIs was discussed.

Annual Conference: 

• Steve Rhodes gave an update on the giveaway and raffle items.
• Jesse is going to order trophies, a vote for awards will take place via email.
• David Massey is going to get back with us in the future. The OID is difficult to navigate, and he is going to help us for future conferences.
• CE’s
  • CLEET 22
  • OBI 16
  • OID 16
• We have about 80 members as of now, so we should be good moving forward.
• We need about 10 tables for vendors.
• Speakers are still on track. Ashley is on deck with a case study just in case.
• Conference costs should be around $10,000.
  • Not including award monies
  • Not including Billy Magalassi fund
  • Not including burn camp funds
• Raffle items were discussed
  • Board members need to provide a bottle of liquor
  • OCI items
  • Cornhole boards
  • Hoodies and hats
  • Integrity sponsorship money to be for items
  • Will look at items the day before for more items
• Best use for the hospitality room was discussed.
• Old items need to be sold.
• Sign-in sheets need to be made.
• Gina has a new banner.
• Jesse Benne will print the name tags.
• Voting ballots to be done via QR code.
• Chad Oubre is wanting to have the membership to do a voluntary survey to take for identifying training.

501(c)3: No new updates.

Old Business:  Cathcart gave an update on Randel’s email and gave his advice on how to proceed.

It was brought to the attention of the board that Randel Overton has given false testimony in a trial. This would go against our morals and ethics as an organization. This accusation will be researched, and Chad Oubre has been nominated to investigate the allegations and present findings to the board, and legal counsel.

New Business:  Ashley Stephens brought up the FMAO letter sent to the State Fire Marshal. FMAO asked the board if we would like to make recommendations on faults within the realm of fire investigations. Ashley also advised the board in his opinion that we never had a meeting or dealings with the State Fire Marshal.

Matt Meredeth proposed we should, as a board, reach out first to bring Keith Bryant to one of our meetings to ask any questions so it is recorded.  

A motion to not join the FMAO in the current letter was made by Steve Rhodes, seconded by Mike Haley, motion approved and carried.

Johnnie Sawer is going to present the letter to Julie Lynn and get an idea of how to get an investigator involved at the state commission.

Next Meeting:  The next meeting will be the annual meeting on October 24, after conference presentations at the Osage Casino.

Motion to adjourn was made by Steve Rhodes, seconded by Marc Sutphin, motion approved and carried.