OKIAAI BOARD MINUTES 11/7/2025

Date: November 20, 2025
Time: 11:00 AM
Location: Edmond, OK
Call to Order: Made by President, Gina Coleman

 

Roll Call:

Present	Absent	Position	2026 Board
☒	☐	Pres	Gina Coleman
☐	☒	1st VP	Johnnie Sawyer
☒	☐	2nd VP	Mike Haley
☒	☐	3rd yr.	Heather Cropper
☒	☐	3rd yr.	Matthew Meredith
☒	☐	2nd yr.	Tim Reeves
☐	☒	2nd yr.	VACANT
☐	☒	1st yr.	Chad Oubre
☐	☒	1st yr.	Connor Ozment
☒	☐	Treasurer	Brian Cosner
☒	☐	Secretary	Jesse Benne
☒	☐	Past Pres.	Steve Rhodes

 

Board Position Vacancy: Mike Haley, moving up to the 2nd VP position, created a vacancy for the 2nd year board position. The board can appoint positions that become vacant throughout the year. Aaron Mayhugh was the next runner up for a position at the conference (in votes).

A Motion was made by Matthew Meredith to appoint Aaron Mayhew to the vacant 2nd year board position, seconded by Mike Haley, motion approved and carried.

Reading and Approval of Minutes: A Motion was made by Matthew Meredeth to forgo the reading of the previous meeting minutes, seconded by Steve Rhodes; motion approved and carried.

Membership & Website: Approximately 6 more members exist that did not attend the conference. Mike Haley suggested adding just a donation page link to simplify collecting vendors and sponsors earlier in the year.

A Motion was made by Mike Haley to accept the Membership and Website report, seconded by Heather Cropper, motion approved and carried.

Treasurer’s Report & 501(c)3: Brian Cosner stated the current balance is $29,112.97. Last year the balance was $31,667.00.

Brian stated that he received word from the CPA, and they are not finding any past filing that we currently owe, but they expect we could see up to 6 years needing to be back filed around $7,200 total, but subject to change.

A Motion was made by Jesse Benne to approve up to $10,000 to get us in good standing with the IRS, used for filings, past tax implications, etc., seconded by Heather Cropper, motion approved and carried.

A Motion was made by Jesse Benne to accept the Treasurer’s 501(c)3 report, seconded by Mike Haley, motion approved and carried.

CFI:

A Motion was made by Jesse Benne to accept the CFI committee report, seconded by Heather Cropper, motion approved and carried.

Training: Chad Oubre was not present, but Jesse stated that the Edmond IAAI Fundamentals class was cancelled due to lack of people signing up. New dates will be posted soon.

A Motion was made by Mike Haley to accept the Training committee report, seconded by Heather Cropper, motion approved and carried.

Annual Conference:

• The final total of this conference is being totaled.
• Feedback forms were provided for each instructor, but no total evaluation form was given. Verbal feedback was given that the handling of the voting was not communicated well. Not having specific job descriptions led to a lot of the dysfunction of information.
• Governing documents will be provided for all members, and specific duties will be assigned and defined early on in the year.
• The discussion was about location for next year. The agreement to have a conference at the Choctaw casino within 3 years. Johnny was not in attendance to inform the board of the decision.

A Motion was made by Mike Haley to accept the Annual Committee report, seconded by Heather Cropper, motion approved and carried.

Old Business:

• No old business.

New Business:

• Brian Cosner stated that due to some of the technical difficulties at the conference this year, it would be beneficial to have another laptop and new printer.

A Motion was made by Heather Cropper for up to $1000 to buy a new laptop and multimedia equipment for the association, seconded by Mike Haley, motion approved and carried.

A Motion was made by Mike Haley to accept the Annual Committee report, seconded by Heather Cropper, motion approved and carried.

Next Meeting: The next meeting will be January 15, 2026, at 11:00 at the Edmond Fire Department.

Motion to adjourn was made by Jesse Benne, seconded by Tim Reeves, motion approved and carried.