OKIAAI BOARD MINUTES 1/15/2026

Date: January 15, 2026
Time: 11:19 AM
Location: Tulsa, OK
Call to Order: Made by President, Gina Coleman

 

Roll Call:

Present	Absent	Position	2026 Board
☒	☐	Pres	Gina Coleman
☒	☐	1st VP	Johnnie Sawyer
☒	☐	2nd VP	Mike Haley
☒	☐	3rd yr.	Heather Cropper
☒	☐	3rd yr.	Matthew Meredith
☒	☐	2nd yr.	Tim Reeves
☒	☐	2nd yr.	Aaron Mayhugh
☒	☐	1st yr.	Chad Oubre
☒	☐	1st yr.	Connor Ozment
☒	☐	Treasurer	Brian Cosner
☒	☐	Secretary	Jesse Benne
☒	☐	Past Pres.	Steve Rhodes

 

Reading and Approval of Minutes: A Motion was made by Tim Reeves to forgo the reading of the previous meeting minutes, seconded by Mike Haley, motion approved and carried.

Membership & Website: No new members to report. The website will be updated next week with the minutes and take down existing conference information. As soon as the new information is available, save the date flyer, dates, and venue will be posted. I would like to make these decisions by late February.

A Motion was made by Mike Haley to accept the Membership and Website report, seconded by Connor Ozment, motion approved and carried.

Treasurer’s Report & 501(c)3: Brian Cosner stated the current balance is $19,085.57.  This time last year was $26,136.00. It is a little lower due to the $8,500 we spent to Paulston Tax, and purchase of a laptop for $275ish on year end deal.  Paulston is now working on getting the tax filings.

A Motion was made by Jesse Benne to accept the Treasurer’s & 501(c)3 report, seconded by Mike Haley, motion approved and carried.

CFI: Nothing new to report.

A Motion was made by Jesse Benne to accept the CFI committee report, seconded by Mike Haley, motion approved and carried.

Training:  Chad Oubre gave an update on the Fundamentals class in March. The current plan is to get the following courses scheduled for 2026:

• Post flashover course
• Electrical type class
• Report Writing
• Fire Investigation for Fire Officers

Discussion was had about lack of participation and not signing up for classes. Getting the information out does not seem to be the problem, but the board will look into other options either social media, different ways of doing emails, flyers etc.

A Motion was made by Mike Haley to accept the Training committee report, seconded by Connor Ozment, motion approved and carried.

Annual Conference:

• Johnny Sawyer stated that Durant is giving us a discount and can host the conference for $6,000. $5,000 of that cost can go toward drinks and snacks in the room. October 21-23 will be the dates.
• Bowling was a success last year, and we will be doing that again on Thursday, but for 3 hours at the same price.
• No additional hospitality night currently unless donations support it

A Motion was made by Tim Reeves to pay the deposit for our conference venue, seconded by Heather Cropper, motion approved and carried.

A Motion was made by Mike Haley to accept the Annual Committee report, seconded by Heather Cropper, motion approved and carried.

Old Business:

• Reading of OKIAAI by-laws and Chapter Handbook needs to be before next meeting.
• Specific Job duties were discussed and what those duties entail start to finish.

A Motion was made by Jesse Benne to accept the Old Business, seconded by Tim Reeves, motion approved and carried.

New Business:

• Discussion about possibly setting aside money for lodging for conference.
• A motion was made by Tim Reeves to send Aaron Mayhew to the International Training Conference up to $2,000, seconded by Connor Ozment, motion approved and carried.

Next Meeting: The next meeting is scheduled for February 19, at 11:00. Location will be Edmond, Ok at the Edmond Fire Department.

Motion to adjourn was made by Jesse Benne, seconded by Matthew Meredith, motion approved and carried.