All posts by OKIAAI

Date: May 25, 2023
Time: 11:31 a.m.
Location: Mariachi’s Restaurant – Stillwater, OK 

Call to Order

Made by President, Ashley Stephens

Roll Call

Present	Absent
☐	☒	Ashley Stephens (Pres.)
☒	☐	David VanBuskirk (1st VP)
☒	☐	Steve Rhodes (2nd VP)
☐	☒	Chad Oubre (1st yr.)
☒	☐	Johnnie Sawyer (1st yr.)
☒	☐	Gina Coleman (2nd yr.)
☒	☐	Marc Sutphin (2nd yr.)
☒	☐	Jesse Benne (3rd yr.)  ** by phone
☒	☐	Heather Cropper (3rd yr.)
☒	☐	Jonathan Wilk (Treasurer)
☒	☐	Renee Southerland (Secretary)
☐	☒	Chris Woodall (Past Pres.) (can call in)

Reading and Approval of Minutes

Upon reading and approval topic, Gina Coleman made a motion to forego the reading of the April minutes, seconded by Steve Rhodes, motion carried and approved.

Membership

There have been five new members.  After discussion, Jonathan Wilk made a motion to approve the membership, seconded by Marc Sutphin, motion carried and approved.

Treasurer’s Report

Jonathan Wilk advised the current balance is $11,2018.00, which includes a deduction of $48.99 for a Microsoft update.  He will transfer $1,506.75 from PayPal today.  Steve Rhodes made a motion to approve the Treasurer’s Report, seconded by Jonnie Sawyer, motion carried and approved.

CFI

No new CFI members, however, Jesse Benne has been approved to take the CFI.

Website

There is a current issue with the website in that when conference fees or membership fees are paid, the membership form is not being sent to Renee Southerland as it might go to spam or not be sent at all.  Dan VanBuskirk, our current IT person, has been receiving the membership forms and will forward them to Renee Southerland once received.  They both had a conversation on the phone about this issue and Dan VanBuskirk advised that apparently our website is no longer supported by whomever it was originally purchased from and that it needs to be rebuilt with a modern theme or platform. Dan VanBuskirk advised he could do this but a discussion would need to be had concerning how that would be done and the cost.  Jesse Benne advised that he would work with Dan VanBuskirk to update the website so that Jesse Benne could get more involved.

Annual Conference

• Jesse Benne advised that in checking on ordering apparel it was somewhat expensive, and Heather Cropper also provided an estimate for apparel which was close to $6,000.00.  This issue will be discussed at the next meeting. 
• David VanBuskirk advised that Mark Wenthold from NICB could possibly speak and Marc Sutphin advised he would call him Thursday afternoon. 
• Heather Cropper advised she does have someone to speak on mental health for Friday during the conference. 
• Jesse Benne advised that if we are going to do another “booze box” this year that we needed to get approval from the Hard Rock to do so.  
• Gina Coleman advised she would take care of coordinating continuing education credits with the Insurance Commissioner’s office, and Ashley Stephens has always taken care of CLEET and OBA in the past.  
• Steve Rhodes advised that Tulsa Police Department and Fire Department will do the opening ceremonies. 
• Renee Southerland advised that Rochelle from the Burn Camp will want to speak for 10 minutes and will need to be worked into the schedule on Wednesday morning of the conference.  
• Renee Southerland advised that Hugh Graham sent an email requesting to revise the time that he and Bill Cathcart would speak in that Hugh would go first from 8 a.m. to 10:00 a.m. on Thursday, and Bill would then speak from 10 a.m. to Noon, OSBI/ADA would be from 1:00 p.m. to 3:00 p.m., Burn Camp could speak at 3:00 p.m., and then awards and social networking would then be from 5:00 p.m. to 7:00 p.m.  
• Jesse Benne advised he would get with the Department of Corrections and would order the three large items needed for the raffle and he will advise them these are not donations and we will be paying for them.  
• Renee Southerland requested another vote for her to be able to purchase items for the raffle in the amount of $500.00.  Motion was made by Johnnie Sawyer to accept that amount for her to purchase items, seconded by Heather Cropper, motion carried and approved.
• A discussion was had concerning what items would be given away to those that register for the conference and it was agreed to table that discussion until the next Board meeting.  
• Heather Cropper advised that she could look into getting whiskey glasses with our OKIAAI logo.  Jesse Benne advised that the registration gift does need to be something with our brand on it.  
• It was requested that everyone bring an idea to the next Board meeting for those membership giveaways and that we would also resume discussions about apparel. 
• David VanBuskirk said he could get an estimate regarding hats with our logo and would bring that to the next meeting.  
• Gina Coleman advised that we needed to finalize the food information at the next meeting as well. 
• Renee Southerland advised that the vendor form and sponsor forms were sent out to the board members at the beginning of April to forward to prospects and that she will send those forms to the vendors and sponsors that we had during 2022.  Gina Coleman advised she had sent forms to a couple of those vendors already so as to not double up on our efforts.  
• Jesse Benne advised he wanted to build a master slide deck after all of the speaker information had been received.

501(c)3

Since Chris Woodall was absent, there was no update.

Old Business

• Heather Cropper advised she emailed MTM Recognition about challenge coins but has not yet received a response.  
• Jesse Benne advised that the June class that originally was scheduled for us to host was cancelled due to the high cost and not enough participation.  He advised we would need to set lower-risk classes with the lower cost such as $100.00 per day or $50.00 a day and give discount if someone was a member of our organization.  

New Business

No New Business.

Next Meeting

The next meeting is scheduled for Thursday, June 22, 2023 at 11:00 a.m. at the Tulsa Fire Department located at 1760 New Block Park Drive, and lunch will be catered by Johnnie Sawyer.

At the time of the preparation of these minutes, it was realized no one made a motion to adjourn the meeting.

Date: March 2, 2023
Time: 11:16 a.m.
Location: Mariachi Restaurant – Stillwater, OK

Call to Order

Made by President, Ashley Stephens

Roll Call

Absent: Ashley Stephens (Pres.), Steve Rhodes (2nd VP), Jonathan Wilk (Treasurer)

Present: David VanBuskirk (1st VP), Chad Oubre (1st yr.), Johnnie Sawyer (1st yr.), Gina Coleman (2nd yr.), Marc Sutphin (2nd yr.) appeared by phone, Jesse Benne (3rd yr.), Heather Cropper (3rd yr.), Renee Southerland (Secretary), Chris Woodall (Past Pres.)

Reading and Approval of Minutes

Chris Woodall made a motion to forego the reading and approval of the January minutes, seconded by Johnnie Sawyer, motion carried and approved.

Membership

Chuck French applied for membership and he was approved.

Treasurer’s Report

Jonathan Wilk provided an email stating the current balance was $11,954.39, and since the last meeting, there were service charges for $5.00 and a $15.00 charge for an additional P.O. Box key.  A motion was made by Chad Oubre to approve the Treasurer’s Report, seconded by Jesse Benne, motion carried and approved.

CFI

None.

Website

Dan VanBuskirk will get with Marc Sutphin and add 2022 conference photos to the website.

Annual Conference

• David VanBuskirk discussed the possibility of the conference being at Sequoyah State Park. 
• Gina Coleman advised that the Sequoyah State Park, which is east of Wagoner, is only $750.00 for the Event Center, and as for food, we would have to cook it each day or have it catered.  
• David VanBuskirk advised he has checked with the Hard Rock and it might possibly be too expensive, but he is waiting on some additional information from the rep we used in 2019 before a final decision is made. 
• Renee Southerland was able to do a video facetime meeting with Vicki at Gordon Cooper the night before this Board meeting and was able to “tour” those facilities in that manner.  Vicki had advised that there was a cafeteria and all meals were less than $10.00 each and that it would be okay to bring in food trucks.  It is stadium-style seating in the conference area.  The rooms are still on hold at Grand Casino for the week of October 17 – 20, but if the venue gets changed to the Hard Rock then the rooms at the Grand would have to be cancelled.  Gordon Cooper has a potential conflict with those dates but said they would make it work if we chose their facility. 
• Marc Sutphin advised that he checked with Apache Casino in Lawton, but the rooms could not be on a block hold as they do not do that.  
• Chad Oubre and Jesse Benne advised that we could possibly do a live burn at another point throughout the year and just focus on good speakers at this year’s conference.  
• Chad Oubre advised that the speakers he has on stand by will be able to speak except Novak. 
• Renee Southerland advised we need to nail down the exact dates of the conference in October so that sponsor forms and vendor forms can be prepared. 
• Johnnie Sawyer then advised he was good friends with Tony who runs the Hard Rock and would get with him about the possibility of using their conference area for free.  He texted Tony during the meeting.
• Jesse Benne and Gina Coleman advised that we needed to sell t-shirts or give them away to the members this year, as well as possibly backpacks.  They will check on the cost of each. 
• Chad Camponella will do a data analysis and case study at the conference and Cusatis will do a 4-hour case study. 
• Renee Southerland advised that Bill Cathcart wanted to speak on wildland fires and would need a 2-hour time slot if agreed upon.  Chad Oubre advised that he would want to meet with Bill Cathcart to discuss his systematic process for wildland fires and would like Hugh Graham to present at the conference as well.  Chad Oubre will schedule a meeting with Renee Southerland to talk with Bill Cathcart.  Chad Oubre advised that it might be good to have Hugh Graham, Danny Wells, and Bill Cathcart all be on the first day.
• Johnnie Sawyer advised that the Tulsa DA has agreed to speak on arson fires.  We could possibly have him speak Friday morning and then do the mental health segment.  
• Heather Cropper advised that she has a contact with 511 and will check with them concerning apparel and being a vendor/sponsor. 
• Chad Oubre advised he could purchase appliances to burn and would get both speakers to mesh their presentations with these appliances.  He will get the dollar amount of the appliances and then we will submit for approval to the Board. 
• Jesse Benne advised he would order the same three items from the Department of Corrections that we’ve given away the last couple of years and will work with Heather Cropper on giveaways. 
• Gina Coleman also advised that she had contacted the Wisconsin IAAI and they charge $265.00 for attending the conference and they get law firms to donate money and provide all the meals.  They spend about $30,000.00 to put on their conference.  Their president, Brian Whitmore, is a CFI and can speak on technology and scenes if needed.
• After a lengthy discussion concerning possible venues, it was agreed that Apache Casino was not a viable option nor was the Durant Casino.  The Hard Rock possibly might be out due to cost and there was additional discussion regarding the Grand Casino and Sequoyah State Park.  
• Heather Cropper advised that the Reed Center at the Sheridan in Midwest City might be an option as well. 
• It was decided to pend the decision about the Hard Rock until more information was obtained and then an email vote prior to the next meeting could be had.

501(c)3

Per Chris Woodall there is no update from the accountant.

Old Business

• David VanBuskirk questioned whether Lee Aston and Judah Sheppard got paid their additional monies for the photo awards because they were not paid enough during the last conference for winning in their photo category.  It was not notated on the bank statement that checks had been written tot hem. 
• A discussion was had concerning who would be sent to the National Conference and whether or not a set fee needed to be voted on for whom would attend.  
• Gina Coleman made a motion to send Steve Rhodes to the conference, seconded by Jesse Benne, motion carried and approved.  
• Heather Cropper made a motion to cover his lodging, conference fees, and daily per diem at the current government rate of $60.00 per day, seconded by Chad Oubre, motion carried and approved.  
• Jesse Benne discussed the purchase of a conference/organization laptop and the cost would be $630.00 to do so.  We currently have the free version of Microsoft 365.  To upgrade for larger storage would be $60.00 per year with one login and $80.00 per year with four logins.  The $60.00 per year is 1 TB, and the four logins for $80.00 is 5 TB.  This would be with a discount from the City of Edmond.  Jesse Benne made a motion for the purchase of the $60.00 Microsoft 365 option and to purchase the laptop, seconded by Chris Woodall, motion carried and approved.
• Jesse Benne discussed his contact with the National IAAI about us being an enhanced Chapter as they would take care of our membership, but National advised that our members would also have to be a member of the National IAAI and that would cost an additional $100.00 per person besides the cost of our membership fee.  That  may not be agreed upon by our members to have to be a member of both.  
• Jesse Benne talked with Vicki Clancy who does training at the National IAAI.  She sent him documents for us to review concerning additional training and how they take care of all registrations and fees, but we would have to get the location and would need at least 30 people in attendance. A discussion was had concerning courtroom testimony and that you would need a facilitator and how to be a facilitator.  
• Johnnie Sawyer advised that Jeff Vandolah teaches that particular class and had credentials through NFA to do so.

New Business

None.

Next Meeting

The next meeting is scheduled for Thursday, April 13, 2023, at 10:00 a.m. in anticipation of having our new conference location, but the location for lunch will be announced.  David VanBuskirk made a motion to adjourn the meeting, seconded by Jesse Benne, motion carried and approved.

Date: January 26, 2023
Time: 11:13 a.m.
Location: Freddie Paul’s Steakhouse – Stillwater, OK

Call to Order

Made by President, Ashley Stephens

Roll Call

Absent: Gina Coleman (2nd yr.), Jesse Benne (3rd yr.), Heather Cropper (3rd yr.)

Present: Ashley Stephens (Pres.) appeared by phone, David VanBuskirk (1st VP), Steve Rhodes (2nd VP), Chad Oubre (1st yr.), Johnnie Sawyer (1st yr.), Marc Sutphin (2nd yr.), Jonathan Wilk (Treasurer), Renee Southerland (Secretary), Chris Woodall (Past Pres.)

Reading and Approval of Minutes

A motion was made by Chris Woodall to forego the reading of the December minutes, seconded by Steve Rhodes, motion carried and approved.

Membership

No new members have applied since the last meeting.  Current membership stands at 123.

Treasurer’s Report

The current balance is $11,340.58.  Renee Southerland provided two checks to Jonathan Wilk in the amount of $600.00 from the OSBI for conference attendance and $20.00 for membership dues.  $18.81 will be transferred from PayPal to give a new balance of $11,979.39.  A motion was made by Ashley Stephens to approve the Treasurer’s Report, seconded by Chad Oubre, motion carried and approved.

CFI

Jesse Benne tests in February, and Jeremy Barr received his CFI.

Website

Dan VanBuskirk added the revised Bylaws to the website.  Marc Sutphin needs to send him conference pictures to be added to the website.  A discussion was had for Dan VanBuskirk to add a space on the registration form for a CLEET number so we will have that list of numbers when submitting that information to CLEET after the conference.

Annual Conference

• It was discussed that Lee Aston and Judah Sheppard were shorted when receiving their photograph award money.  $25 is due to each of these individuals and Jonathan Wilk will send them each a check.  
• A discussion was had concerning the review of conference facilities at the casino in Durant that Gina Coleman and Renee Southerland visited.  After discussing the pros and cons, it was decided this would not be a good location for the next conference.  
• Riverwind was also contacted by Renee Southerland and the fees would be exorbitant compared to what we have paid in the past, and it was decided that would not be a good location either. 
• David VanBuskirk will check on the cost at River Spirit Casino as well as the Cherokee Casino in Tahlequah as they have a new Hilton with a big conference room.  
• David VanBuskirk also requested a Hard Rock proposal from Markie as he was our contact person when the conference was had at that location in 2019.  
• A discussion was had concerning live burns or vehicle fires at the next conference.
• Ashley Stephens advised that ATF was presenting at National (Dino Bolestreus on interviewing techniques) and Matthew Reddington and Brian Grove from the ATF will also be presenting on the 1995 Bricelyn Street fire (forgive any misspellings).
• Chad Oubre advised he would check with Jamie Lord about speaking at our conference.
• Jonathan Wilk suggested maybe getting a block of rooms at the Grand Casino in Shawnee and then having the conference at the Gordon Cooper facilities and possibly have food trucks or catering in lunch each day.  He will check with Gordon Cooper for their availability on the 18th-20th or the 25^th–27^th of October 2023, again, with set-up being on the Tuesday before the Conference starts.  
• Ashley Stephens will be attending at CFI recertification in North Carolina and will check with them regarding ideas of speakers.
• Steve Rhodes advised that Steve Kunzweiler, the current Tulsa District Attorney, could possibly speak on case preparation/arson.  
• Chris Woodall advised that we should have someone to speak on failure analysis in appliances and bring in an engineer or private EEs to do this.
• Chad Oubre advised that Cameron Novak with ATF could possibly come and speak and also bring his portable x-ray machine.  Chad will also call Chad Campanell about speaking on hypothesis and data testing and that we could incorporate live burns with hypothesis and appliance information. 
• A discussion was had regarding food cost at the casinos (if it was decided to do the Conference at a casino again), but that it might be best to do the Conference at Gordon Cooper, then book the rooms at the casino where the members could still have the casino nightlife, and then have food trucks or cater in food for lunches at Gordon Cooper.

501(c)3

No update yet.

Old Business

• National Conference – a discussion was had regarding the cost and to set a dollar limit going forward to those that attend.  
• Jonathan Wilk will bring a bank statement of where we were last year at this time compared to this time so we will table the discussion of the conference cost until the next meeting. 
• Jonathan Wilk suggested we could build up a reserve, however, if someone is giving sponsor or vendor money for the conference then that has to be spent on the conference, but we could take 10% of the proceeds of conference fees and put that in savings.  

New Business

None.

Next Meeting

The next meeting is scheduled for Thursday, March 2, 2023, at 11:00 a.m. at Mariachi Mexican Restaurant, located at 1717 E. White Barn Drive, Stillwater, Oklahoma.  Jonathan Wilk made a motion to adjourn, seconded by Ashley Stephens.  Motion carried and approved.

Date: December 8, 2022
Time: 12:47 p.m.
Location: Smokin Joe’s restaurant – Stillwater, OK

Call to Order

Made by President, Ashley Stephens

Roll Call

Absent: Chris Woodall (Past Pres.)

Present: Ashley Stephens (Pres.), Todd DeSmet (1st VP), Steve Rhodes (2nd VP), Chad Oubre (1st yr.), Johnnie Sawyer (1st yr.), Gina Coleman (2nd yr.), Marc Sutphin (2nd yr.), Jesse Benne (3rd yr.), David VanBuskirk (3rd yr.), Jonathan Wilk (Treasurer), Renee Southerland (Secretary),

Reading and Approval of Minutes

A motion was made by Jonathan Wilk and seconded by Todd DeSmet to forego the reading of the October Conference minutes.  Motion carried and approved.

Membership

Megan McGarvey of Sift Fire (who works with Chris Woodall) applied to be a member, as well as Jason Romero, Assistant Fire Marshal of Lawton Fire Department. Both were approved by the Board.

Treasurer’s Report

Jonathan Wilk advised that we had a balance of $9,975.58 and Renee Southerland provided checks she had received since the conference in the amount of $2,185.00 which would make a subtotal of $12,160.58 in the account.  She submitted an invoice from our IT rep, Dan VanBuskirk, for $649.00, which would then leave a subtotal of $11,511.58.  Renee Southerland advised there was a pending check from the OSBI in the amount of $600.00, and once that is received, the balance will be $12,111.58 post-conference.

As a side note, Renee Southerland also advised that the Post Office Box automatic renewal will be charged at the end of December in the amount of $166.00. 

Jonathan Wilk requested to buy a binder for all of the Treasurer documents, and a motion was made by Jesse Benne for Jonathan Wilk to spend up to $100.00 to get the binder supplies he needed, seconded by Todd DeSmet.  Motion carried and approved.  

At this time, Todd DeSmet suggested that our Board needed to inquire with other states’ IAAI organizations to see what they have in the bank, how they charge for their conference, how they grow their funds, and if they have a savings account goal.  He suggested we needed to grow our funds for future use.  Ashley Stephens advised he could get a list of all organizations’ contact info.   Ashley Stephens also advised he has spoken at the Georgia Conference before and advised they have about $75,000.00 in the bank but all of their raffle proceeds go directly to their organization and not to any non-profit entity like we do for the Oklahoma Firefighters Burn Camp.  David VanBuskirk made a motion to approve the Treasurer’s Report, seconded by Gina Coleman.  Motion carried and approved.

CFI

Jesse Benne advised he would be testing in February.

Website

Dan VanBuskirk will add all of the By-laws that were revised and voted on at the conference to the website.  It was suggested that Dan VanBuskirk add a box for a CLEET number to be identified when someone registers for the conference.

Annual Conference

• Jesse Benne requested that we look into purchasing a new laptop for conference use only as everyone brings their own personal laptops to the conference.  He believed we could possibly get a 256GB laptop for around $700.00.  Jesse Benne then made the motion for us to spend up to $1,000.00 for laptop and equipment, seconded by Johnnie Sawyer.  Motion carried and approved. 
• Marc Sutphin advised he has the photo card and disk of photos and will get that to Dan VanBuskirk to add the photos to the website.  
• Jesse Benne advised that he put all of the documents from the thumb drive onto “Office365” which can now be accessed online.  This way any Board member can access any information that might be needed going forward instead of us using the thumb drive to secure all of the documents. 
• The surveys were reviewed and good remarks were made.
• It was suggested for us to have a better way of organizing raffle items for each day such as maybe a different color ticket for each day as an option.
• A discussion was had concerning using an Excel file for CLEET so that when someone registers for the conference (and Dan VanBuskirk has already added in the CLEET box to the registration section on the website), then we will have the CLEET numbers going forward.  
• A discussion was had concerning our organization being an “enhanced chapter” which involves the International invoicing our members for us and then we pay a small fee for them to do so.  Jesse Benne advised he would check into that. 
• Todd DeSmet also suggested that we need to check out the cost of other conferences and possibly raise our rates again as the last time the rates were raised was 2019.  
• David VanBuskirk advised that he would like to do the Conference in Durant and possibly doing some live burns.
• Chad Oubre discussed what the conference needs to provide going forward.
• Gina Coleman advised that she would schedule a tour with the Durant Casino and get the cost, and Renee Southerland would attend that meeting with her when it got scheduled. 
• David VanBuskirk advised that we really needed to pick a casino location as that kind of venue option seems to be the most popular for conference attendees.  He requested everyone check with a local casino to see if they have conference facilities and hotel facilities and bring that information back to the next meeting to discuss.

501(c)3

No update.

Old Business

No topics to discuss.

New Business

• A discussion was had concerning the National Conference in North Carolina in April of 2023 and what Board members wanted to attend.  
• A discussion was also had concerning the Board setting a certain fee/amount to give to the Board member attending (for instance, $1000) and the board member would then have to pay the remaining cost over that amount.  The National Conference is important for our Board members to get vendor info and speaker info.

• Steve Rhodes advised he would like to go again as well as possibly Johnnie Sawyer.
• At the next Board meeting we will discuss who goes and the cost and if early-bird registration could be purchased. 
• Todd DeSmet advised he would be resigning as 2^nd Vice President for the remainder of the year, and Ashley Stephens appointed David VanBuskirk as 2^nd Vice President in his place to now take the lead for the upcoming conference in October 2023.  
• Ashley Stephens advised he would need to appoint a 3^rd year board member since David VanBuskirk was now moved to 2^nd Vice President.  He will contact Heather Cropper with the OSBI and ask that she take the 3^rd year Board member’s spot as she had the next highest voting ballots when nominated for a Board position.

Next Meeting

The next meeting is scheduled for Thursday, January 26, 2023, at 10:00 a.m. in Stillwater, Oklahoma – restaurant to be determined by David VanBuskirk.  Jonathan Wilk made a to adjourn, seconded by David Buskirk.  Motion carried and approved.

Date: October 21, 2022
Time: 9:45 a.m.
Location:  Grand Casino, Shawnee, OK 

Call to Order

Made by President, Ashley Stephens

Roll Call

Absent at Meeting:

Present at Meeting: Ashley Stephens (Pres.), Todd DeSmet (1st VP), Steve Rhodes (2nd VP), Jonathan Wilk (Treasurer), Renee Southerland (Secretary), Chad Oubre (1st yr.), Johnnie Sawyer (1st yr.), Gina Coleman (2nd yr.), Marc Sutphin (2nd yr.), Jesse Benne (3rd yr.), David Van Buskirk (3rd yr.), Chris Woodall (Past Pres.)

Reading and Approval of Minutes

A motion was made by Chris Woodall to forego the reading of the September minutes, seconded by Todd DeSmet, motion carried and approved.

Membership

Renee Southerland advised that our organization had a total of 117 members as of the last day of the conference and 14 of those were new members.  108 members attended the conference.

Treasurer’s Report

Jonathan Wilk advised we currently had a balance of $22,407.80 with $3,445.00 in outstanding invoices and payments to be received.  As of the date and time of this annual meeting, the conference invoice had not been received.

CFI

No CFIs to report.

Website

Photographs of the conference will be added to the website and the minutes will be updated.

Annual Conference

• Ashley Stephens advised if you attended all three days of the conference you received 22 hours of credit for CLEET, 20.5 for MCLE, and 18 in general for the Department of Insurance and that most of the required training needed could be met at this conference.  
• A discussion was had concerning the elections, and it was advised that Tim Reeves and Nick Nadeau will be off of the Board and Past-President Bill Hollander will be off of the Board as well.  The new board members now are Johnnie Sawyer (1^st yr.), Chad Oubre (1^st yr.), and David Van Buskirk (3^rd yr.).  Jonathan Wilk made a motion to destroy the ballots, seconded by Johnnie Sawyer, the motion carried and approved.  
• The raffle items raised $2,529.00 for the Burn Camp, and the OKIAAI organization matched up to $1,000.00.  Two checks will be written the burn camp in those two amounts.  A motion was made by Hugh Graham to accept these amounts, seconded by Josh Davis, motion carried and approved.

501(c)3

Chris Woodall advised the membership that our 501(c)3 had lapsed and a discussion was had concerning the past tax returns that had to be re-submitted to apply for reinstatement.  At this time, the organization is waiting on the IRS to confirm the 501(c)3 for our organization to be tax exempt, and hopefully we will know something in the next few months.  The membership will be advised.

Old Business

Bill Cathcart, legal counsel to the Board, advised that changes had been made to the Chapter By-Laws concerning membership which he had reviewed, and he had also updated other topics in reference to monthly meeting or annual meeting changes.  It was discussed that because of COVID and the possibility for that to happen again, language was added so that the organization could continue to operate and have meetings with flexibility, such as virtual meetings, if certain standards were set in place and that easy access could be obtained to vote.  It was also discussed that there was no indemnification section and that was explained to the members.  Also, under Article VI regarding notices, those could be made electronically and to make available a listing of voting members.

Hugh Graham requested reasoning for the removal of student membership language.  Jesse Benne advised that four or five revisions had taken place and the International language was used and inserted into our By-Laws.  As it was reviewed, it was determined that student membership fell under associate membership with the same qualifications and standards. So to simplify the area of that qualification, student membership was removed.

Hugh Graham also requested that the order of the meeting under Article VIII, Section 1, be changed and reverse b) Prayer and c) Pledge of Allegiance, to have the Pledge of Allegiance first and then the prayer to be consistent with what we do at the conference.  Bill Cathcart requested that a motion be made to accept the language as proposed which was made by Mark Milstead and seconded by Johnnie Peterson. It was also requested that a motion be made to change c) to b), which was made by Hugh Graham and seconded by Chris Woodall.  All motions carried and approved.

New Business

No other new business discussed.

Next Meeting

The next meeting will be discussed.  A motion was made by Bill Hollander to conclude the meeting, seconded by Tim Reeves, the motion carried and approved.