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25 Feb 2021

OKIAAI Board Minutes 2/25/2021

Date: February 25, 2021
Time: 10:22 a.m.
Location: Oklahoma Farm Bureau, Tulsa, OK

Call to order by President

Made by President Bill Hollander

Roll Call

PRESENT: Bill Hollander (Pres.), Chris Woodall (1st VP), (appeared by phone), Fred Henderson (3rd Yr.), Jeremy Robbins (3rd Yr.) (appeared by phone), Tim Reeves (2nd Yr.), Todd DeSmet (2nd Yr.), Steve Rhodes (1st Yr.) (appeared by phone), Renee Southerland (Secretary), Jonathan Wilk (Treasurer)

ABSENT: David VanBuskirk (Past Pres.), Ashley Stephens (2nd VP), Jim Wilhelm (1st Yr.)

Reading and Approval of Minutes

Bill Hollander read the Minutes of January 2021. Motion made by Tim Reeves to approve the reading of the Minutes. Seconded by Todd DeSmet. Motion carried and approved. 

Membership

No new members since the last meeting in January. 93 members have paid their dues to date. A few have paid twice, and those dues will be refunded. Chris Woodall advised he contacted Sherry Montes concerning the membership rules and she understood. She had already paid $20, and we need to discuss looking at an Associate Membership for her. Jonathan will check the By-Laws concerning this request. 

Treasurer’s Report

Current balance is $14,239.77. Jonathan Wilk advised that he made a transfer of $402.46, a $100 check cleared, and he received $40.00 in checks since the last meeting. 

Tim Reeves made a motion to accept the Treasurer’s report, seconded by Jeremy Robbins, motion carried and approved. 

Conference

  • Chris Woodall was attended the meeting by phone call and was traveling so his reception was off and on during the meeting. 
  • Todd will contact Copart regarding getting a burned hybrid or total electric vehicle for the conference. 
  • Jonathan Wilk has a meeting with Edmond Fire Department the following Monday (March 1) after our meeting and will check with Joe Elam while he is there about our conference venue with them. 
  • We will talk about the t-shirt order next meeting as well as the discussion of the earbud order. 
  • Steve Rush called and needs to know where we are having the meeting in October as OK LP Gas has to plan for this meeting for their participants. 
  • Jeremy Robbins will check with the Reed Center and cost of rooms to do the conference in Midwest City if Edmond is unavailable. 
  • Chris Woodall advised that Joe Elam said it looks good to have the conference in Edmond, but he is not sure when we will get a commitment from Joe. 
  • Jeremy Robbins he has access to crash acres where we can burn which is three to five miles from the Midwest City Conference Center. 
  • Chris Woodall advised it was okay for Jonathan Wilk to discuss the conference venue with Joe Elam on March 1 and that we needed to have a meeting with Jonathan / Jeremy within the next two weeks concerning the status of Edmond or the Midwest City venue. Jonathan advised that Fitzgerald in Edmond can get us a new vehicle for display. 
  • Jeremy Robbins stated if we have the conference in Midwest City, he has a friend at Hudiburg where he can bring two new cars for display. 
  • Todd DeSmet reiterated we need the pricing for the conference room and the hotel rooms if we do it in Midwest City. Jeremy advised that he will know on March 1st when we can meet the Sheridan / Reed Center. As Jeremy has the second and third week of March available and Chris was okay was okay for the second week of March. 
  • Todd DeSmet advised he has a contact with Manheim and Copart concerning electric or hybrid vehicles to have at the conference. Jeremy Robbins advised he does not have a contact at IAA. 
  • Chris Woodall made contact with most of the speakers, and all are okay to continue speaking and Chris will also check with Mr. Albano. 
  • Renee Southerland advised that she had a conversation with Bill Cathcart and that Bill had spoken with Mike Custer and he would like to speak at the conference if possible. Chris Woodall advised he knew Mike from Kilgore Engineering and Mike does have lots of information on “smart technology”. He will get in contact with Mike Custer and will double check the agenda to see if we can fit him into the schedule. Bill advised he would give up part of his time in order for Mike to speak. 

Website

The photographs from the 2019 conference were added. It was requested by Renee Southerland that Dan Van Buskirk needs to add the words “VISA or Debit card” more boldly in the payment section of the website, as she is still getting emails from people stating they don’t have PayPal. 

Old Business

  • Ashley Stephens advised he found the 501C(3) form when it was originally given to us several years ago. 
  • Chris Woodall stated it would be a long process to get the 501c(3) reinstated and we might need more financial information, as well as a meeting with Jonathan and Renee. 
  • Jonathan Wilk cannot get the Bank of the West information as he was not on the account. He only has the old checkbook registers to use that were provided by Neil Moore. 
  • Chris Woodall stated he should be able to do the tax returns based on the checkbook registers. 
  • Renee Southerland found that same letter on the thumb drive. 
  • Jonathan Wilk fixed the GoDaddy account and added our Post Office Box. 
  • PayPal is changed to the OKIAAI email and Heather’s name is now off. 
  • Steve Rhodes advised he will not go to the Annual Conference so someone else can go at the Chapter’s expense. 

New Business

  • Need to provide three dues refunds for dues that were paid twice. Jonathan will handle those refunds. 
  • Received a billing from Dan Van Buskirk for $350 for the recent website work and a check was written by Jonathan to be sent in the mail by Renee Southerland. 

Next Meeting

March 25, 2021, at Oklahoma Farm Bureau in Tulsa, located at 10777 South Memorial Drive, at 10:00 a.m., unless we are able to get the Reed Center Conference and then the meeting would be April 1, 2021.

Todd DeSmet made a Motion to adjourn, seconded by Tim Robbins. Motion carried and approved.

14 Jan 2021

OKIAAI Board Minutes 1/14/21

Date: January 14, 2021
Time: 10:05 a.m.
Location: Oklahoma Farm Bureau, Tulsa, OK

Call to order by President

Made by President Bill Hollander.

Roll Call

PRESENT: Bill Hollander (Pres.), David VanBuskirk (Past Pres.), Chris Woodall (1st VP), Ashley Stephens (2nd VP), Fred Henderson (3rd Yr.), Jeremy Robbins (3rd Yr.) (appeared by phone), Tim Reeves (2nd Yr.), Jim Wilhelm (1st Yr.), Renee Southerland (Secretary), Jonathan Wilk (Treasurer)

ABSENT: Todd DeSmet (2nd Yr.)

Reading and Approval of Minutes

Bill Hollander completely read the Minutes of October 2020 to get everyone up-to-speed on what we had discussed since we had not had a meeting since then. David VanBuskirk made a motion to accept the reading and approval, seconded by Chris Woodall, motion carried and approved.

Membership

Renee Southerland advised of eleven new members. Ashley Stephens made a motion to vote and approve all as members, except Sherry Montes, as she was not in fire service, but was in administration with Rimkus. Seconded by Jonathan Wilk. Motion carried and approved. Chris Woodall will call her to clarify her credentials and see if she can be voted on as a member during the February meeting.

Treasurer’s Report

Jonathan Wilk advised that Bank of the West was completely closed, and Chris Woodall got the Square account set up with our new bank, Arvest. Jonathan advised of the following:

Transferred from Square One to Arvest (includes a $5.00 service fee)$231.00
Post Office Box renewal by Renee$106.00
PayPal transfer to Arvest$688.00
Stickers and business cards that Renee ordered$61.29
Banking fee (amount charged per month for a commercial banking account)$5.00
Magalassi check cleared$1,000.00
Ordering checks and stamps by Jonathan$48.12

Balance currently in the Arvest account is $13,502.00. Jonathan Wilk requested that Renee Southerland write a check to him for reimbursement of opening the account which was $100.00 of his own money.

Tim Reeves made a motion to approve the report, seconded by David VanBuskirk, motion carried and approved.

Conference

  • Chris Woodall will make contact with all of the speakers that he had lined up for 2020 to make sure they are onboard for October 2021.
  • Chris Woodall is not sure about the Edmond venue at this time, but hopefully as the months pass and more vaccines are given that we can do the conference there.
  • David VanBuskirk had no luck in contacting 511 nor has he received the contact information from Neal Moore that he used to get promotional items as give-a-ways at the conference.
  • Chris Woodall messaged a guy on Linken, Wayne Divelbiss, about promotional items but has not received a response, but will reach back out to him.
  • Tim Reeves brought a sample of wireless earbuds to the meeting that had our logo on the ear ends which we could purchase and give away as promotional items. They are $20.75 each, so 150 would be approximately $3,000. This company is out of North Carolina. He stated he could possibly get them cheaper and will reach out to customusb.com concerning a lower price and advise at the next meeting.
  • We are pending the T-shirt order as give-a-ways until more discussion is had at the next meeting.
  • Ashley Stephens has an account with Gerber Knives and they will give us a discount if we purchase the multi-tool knives from them. They will be $6.00 each, and the website is gerbergear.com.
  • Bill Hollander will call Mr. Albano to make sure he is on board for teaching mental health again.
  • David VanBuskirk discussed that there were lots of changes on NFPA 921, and Renee confirmed Bill Cathcart went to a class concerning the changes on 921 and 1033 and he is still willing to speak at the conference.
  • Tim Reeves advised that someone is speaking at the International conference in April on those changes and we could get information from the International when we send our two board representatives.
  • Chris Woodall advised that if we use NFPA to bring in an electric vehicle they will charge $1,000.
  • Renee Southerland purchased the business cards and stickers which can be handed out at the conference, and she provided several business cards to each of the board members to hand out to prospective members and requested that the date of the conference be written on the back of the cards when handed out.
  • Tim Reeves can get a big-screen TV again to give away.
  • A discussion was had about ordering just plan lanyards (150 of them) instead of imprinted lanyards. A motion was made by David VanBuskirk, seconded by Chris Woodall, and the motion carried and was approved to order 150 plain lanyards. David also suggested re-using them again ones we hand out by having the members turn them back in after the conference.
  • Ashley Stephens stated he could get some of his guys to teach a four-hour block on 921 since part of his team wrote it and ATF would pay for it.

Website

  • Renee Southerland advised that Dan VanBuskirk is checking on being able to revise the website so that more than one person from an agency can be paid for at once instead of paying for each person separately or paying dues separately.
  • David VanBuskirk checked with the International and they advised that maybe by April 1st we could possibly be an enhanced chapter where they would collect the dues for us.

Old Business

  • As for the 501C(3) status, Chris Woodall stated he needed to get more information to the tax lady so that she can file for our organization for the last three years.
  • Jonathan Wilks will call Bank of the West to see if he can get the last four years’ statements, and it was discussed there might be a research charge to do so.
  • Ashley Stephens will get with Heather Stanley regarding the 501C(3) and if she has anything, and Renee Southerland will also look on the thumb drive as well.
  • Chris Woodall stated we needed to get Heather Stanley off of the PayPal and Square accounts, and that he and Jonathan Wilks will get together to figure out how to do that.
  • More discussion was had concerning the plaque for Neal Moore in reference to our organization’s appreciation for his years of service. This plaque will be in the fire flame design as we had used during the 2019 conference. A motion was made by Ashley Stephens for Renee Southerland to go ahead and order the plaque, seconded by Tim Reeves, motion carried and approved.

New Business

  • A discussion was had concerning what delegates we would send from our Board to the International Conference during the third week of April in Atlantic City.
  • Bill Hollander voiced his request to go and Steve Rhodes said he would go if no other Board member wanted to go.
  • Ashley Stephens made the motion and it was seconded by Tim Reeves to send these two board members to the conference and pay allowable expenses. Bill Hollander and Steve Rhodes will attend.

Next Meeting

  • The next meeting is Thursday, February 18th at 10:00 a.m., at Oklahoma Farm Bureau in Tulsa, located at 10777 South Memorial Drive.
  • A Motion to adjourn was made by Ashley Stephens, seconded by Jeremy Henderson. Motion carried and approved.
22 Oct 2020

OKIAAI Board Minutes 10/22/20

Date: Thursday, October 22, 2020
Time: 10:28 a.m.
Location:  Oklahoma Farm Bureau, Tulsa, Oklahoma

Call to order by President

Made by President Bill Hollander

Roll Call

PRESENT: Bill Hollander (Pres.), David VanBuskirk (Past Pres.), Chris Woodall (1st VP), Fred Henderson (3rd yr.), Tim Reeves (2nd Yr.), Todd DeSmet (2nd Yr.), Jonathan Wilk (1st Yr.), Jim Wilhelm (1st Yr.), Renee Southerland (Secretary)

ABSENT: Jeremy Robbins (3rd yr.), Ashley Stephens (2nd VP)

Reading and Approval of Minutes

Tim Reeves made the Motion to forego the reading and approval of the Minutes, seconded by Todd DeSmet.  Motion carried and approved.

Membership

No new membership

Treasurer’s Report

The new bank account at Arvest is now in full swing and Bank of the West is closed after the transfer that was made to Arvest in the amount of $13,578.00 +/- in change.  There was also a PayPal transfer made in the amount of $305.92.  One check cleared in the amount of $48.57 which was for Todd’s drink purchase for the Claims Association Golf Tournament.  Jonathan looked through all of the paperwork provided by Neal Moore and could not find the check from Southern Farm Bureau that was sent a year ago for two of their members to attend the conference in the amount of $400.00.  We need to request another check from them per their letter.  Jonathan also needs to be reimbursed $100.00 for opening the Arvest account.  Motion made by David VanBuskirk to accept the Treasurer’s Report, seconded by Chris Woodall.  Motion carried and approved.

CFI

None

Website

  • Dan VanBuskirk now has the disk of photographs provided to him by David VanBuskirk.  David will meet with Dan to go over the photographs.      

Annual Conference:

  • Ashley Stephens agreed to speak on the McGirt case and will have a 2-hour slot.
  • Todd DeSmet will get with the Copart guy (that we met at the OCA golf tournament) who said he would get us an electric vehicle exemplar.
  • 511 Merchandise – David VanBuskirk needs Neal Moore’s source.
  • Chris Woodall has 511 contact through Linkin in this area and will provide to David.
  • David VanBuskirk brought a hoodie for us to look at as a giveaway. 
  • Fred Henderson stated he was not opposed to the hoodie, as well as also providing a T-shirt that Renee Southerland had suggested.  
  • Discussion was had concerning having the next conference in 2021 at the Edmond Fire Department venue versus other venues.  If we have it at the Edmond Fire Training Center, then it is a huge cost savings to help rebound from 2019 cost at the Hard Rock.  
  • Tim Reeves suggested the golf tournament as an option and there was a discussion on how to do this and get sponsors. 
  • Jonathan Wilk suggested having a discussion concerning the cost from the last conference concerning what cost will be spent at next 2021 conference.   
  • A continued discussion was had about what to give away to paid attendance.
  • David VanBuskirk wants to raffle all items from past conferences that are in his storage.  Everyone agreed.  
  • Todd DeSmet indicated that Farm Bureau has a large cooker and he could use that to cook steaks as an option as one of the evening meals. 

Old Business:  

  • Todd DeSmet requested an update on any information about our chapter being an “enhanced chapter” and David VanBuskirk said he would follow up with his contact. 
  • Chris Woodall needs banking information to give to the tax lady that filed the tax return for the last three years.
  • Renee Southerland to send a blast to the members to pay their dues, if not already paid. 
  • The Magalassi $1,000 check needs to be paid to the Magalassi Foundation.  Jim Wilhelm will get this to Billie.  
  • Renee Southerland to check the Post Office Box.  
  • Jonathan Wilk has a login for Bank of the West and will print statements for Chris Woodall for the taxes.
  • Renee Southerland will request a $400 duplicate check from Southern Farm Bureau since the other one was lost.  
  • Another discussion was had about the challenge coins, but since they come from across seas, it was hard to get them because of the virus situation.  Renee Southerland said she could check with Midwest Trophy again on the cost. 
  • Fred Henderson indicated he had not called Dale Wade yet concerning the 501c(3), but he will email him.  

New Business

  • We welcomed new member Steve Rhodes.
  • Need to do a plaque for Neal Moore to have it ready at the next 2021 conference.

Next Meeting

Next meeting will be on Thursday, January 14, 2021, at 10:00 a.m. at Edmond Fire Training Center. David VanBuskirk made the Motion to adjourn, seconded by Tim Reeves.  Motion carried and approved.

22 Sep 2020

OKIAAI Board Minutes 9/22/20

Date: Tuesday, September 22, 2020
Time: 10:15 a.m.
Location: Tulsa, Oklahoma

Call to order by President

Made by President Bill Hollander

Roll Call

PRESENT: Bill Hollander (Pres.), David VanBuskirk (Past Pres.), Chris Woodall (1st VP), Ashley Stephens (2nd VP), Fred Henderson (3rd yr.), Tim Reeves (2nd Yr.), Todd DeSmet (2nd yr.), Renee Southerland (Secretary)

ABSENT: Jonathan Wilk (1st yr.) Jim Wilhelm (1st yr.) Jeremy Robbins (3rd yr.)

Reading and Approval of Minutes

Ashley Stephens made the Motion to forego the reading of the Minutes, seconded by Tim Reeves. Motion carried and approved.

Membership

James Nelson, Interim Chief of McLoud Fire Department. Tim Reeves made the Motion to approve his membership, seconded by David VanBuskirk. Motion carried and approved.

Treasurer’s Report

No report to provide. David VanBuskirk made the Motion to suspend the Treasurer’s report until the next meeting, seconded by Bill Hollander. Motion carried and approved. Fred Henderson advised that he and Jonathan Wilk would be meeting with Neal Moore to get the Treasurer information, since Neal has resigned and will be providing a resignation letter.

CFI

None.

Website

Dan VanBuskirk is now in possession of a disk of photos from David VanBuskirk of the last conference and will be posting photos on the website soon. 

Annual Conference

  • David VanBuskirk would like to push for us getting giveaways and to go ahead and get them ordered. He has called 511 for ideas and also advised that Truspec has hoodies for $35.00. 
  • Tim Reeves talked to Wal-Mart regarding clearance items of hunting items to be given away as raffle items. 
  • David VanBuskirk also suggested be watching for clearance items, especially in reference to a Black Stone griddle to be given away as a raffle item. 
  • Renee Southerland advised that Curtis stated he would donate for this coming conference, but since it was cancelled he will donate for the next conference. She has the OU football already signed by Lincoln Riley and the OSU football signed by Mike Gundy. She suggested that the soft tee shirts be given away to the members at the next conference for those who attend. 
  • Tim Reeves will check into Challenge Coins to be given away at the conference to the paid members as well. 
  • Todd DeSmet suggested to ask every member to donate a coin from their department and we could display the coins on a case as a raffle item. David VanBuskirk suggested giving five tickets for each coin that was provided. 
  • Todd DeSmet also advised that one of the gentlemen that we met at the golf tournament for the Oklahoma Claims Association worked at Copart and said he could get us an electric car for display. 
  • Bill Hollander suggested Ashley Stephens speak in reference to the McGirt case. Ashley agreed that he would do so. 
  • Tim Reeves also mention that we received business cards at the golf tournament from prospects for possible vendorships next year. He also advised that Scott Rodgers mentioned that Ryder Truck is putting out 80 fleet trucks in December that will be electric and commissioned through Tesla, so be watching for Ryder electric truck fires. 

Old Business

  • Chris Woodall advised that the tax company he is dealing with tried to resubmit our 501(c)(3) and the IRS would not accept it. His tax lady was advised that no tax returns had been filed for our organization since 2014 when Dale Wade left. Apparently, we need to file tax returns from that point forward or completely start over. She is checking into it. Our tax exempt was revoked in May of 2008. 
  • Chris Woodall advised that Mac Smith, CPA, set up the original non-profit and Chris will call him. 
  • Fred Henderson will call Dale Wade to see if he has any of the corporation / non- profit paperwork. 
  • Todd DeSmet said that Curtis called him regarding the Billy Magalassi fund and Ashley Stephens advised it was an automatic payment each year to that fund of $1,000. We did sent payment last year to the foundation. 
  • David VanBuskirk made a Motion for Jonathan Wilk to be interim Treasurer until the resignation letter was received from Neal Moore. Bill Hollander advised that no letter had been received from Neal to date and Fred Henderson will call Neal concerning the resignation. 
  • Ashley Stephens indicated the hesitation from the last meeting was due to Bill Hollander not being present even though he had received a verbal resignation from Neal Moore. 
  • Bill Hollander officially appointed Jonathan Wilk as Treasurer going forward as he confirmed he did receive a verbal resignation from Neal Moore. 

New Business

  • Bill Hollander advised that Neal Moore has been an asset to the association and requested he be given a lifetime membership going forward at the next conference. Ashley Stephens made a Motion for Neal to receive that lifetime award, seconded by Fred Henderson. Motion carried and approved. Fred will advise Neal of this award so that he can attend the next conference in October 2021. 
  • David VanBuskirk made a Motion to reimburse Todd DeSmet for the beer that was purchased for the Oklahoma Claims Association Golf Tournament. Fred Henderson seconded the Motion. Motion carried and approved. 
  • Renee Southerland advised that she and Jonathan Wilk met with Arvest Bank on the previous Monday and had a new account opened using Jonathan’s money of $100 since we have not yet received any funds from the Stillwater National Bank account that Neal Moore was operating. Neal is to get that account closed. 
  • Renee Southerland also advised that she received a letter from Southern Farm Bureau in Arkansas that their $400 check (that was written in September of 2019) for two of their claim reps to attend the conference in October of 2019 was never cashed. Fred Henderson will check to see if Neal Moore still has that check, as Renee Southerland had given it to Neal. 
  • Renee Southerland advised that Burn Camp sent a thank you letter for the $5200.00 check they received from the last conference from the raffle proceeds. 
  • David VanBuskirk suggested to add a tab on the website about the Burn Camp and list the donors that give to the Burn Camp each year and to have Dan VanBuskirk post the photos from the last conference for this particular tab. 
  • Renee Southerland suggested that we get generic OKIAAI business cards for everyone to have available to hand out when needed. Bill Hollander made the Motion to have those business cards made, Chriss Woodall seconded the Motion. Motion carried and approved. 
  • Renee Southerland also advised that Sonnie Maughan from Rimkus wants to be reimbursed their $300 vendor fee that was going to be used for this year’s conference. Renee saw her at the golf tournament and advised her a check would be sent within thirty to sixty days after the new Treasurer got the new bank account opened and funds in the account. 
  • Tim Reeves suggested a golf tournament for the day before the conference for next year in October. Discussion was had. David VanBuskirk advised the golf tournament would be a great thing but we would need a sponsor to chair it and organize it, as that is something our organization has not done. 
  • Bill Hollander stated he would like to appoint Steve Rhoades for First Year to take Jonathan Wilk’s place. Ashley Stevens called him during the meeting and he formally accepted as the First Year Board member. Ashley will provide the email address to Renee Southerland so that she can add him in the Minutes and to the website. 

Next Meeting

Next meeting will be on Thursday, October 22, at 10:00 a.m. at Oklahoma Farm Bureau at 10777 South Memorial Road in Tulsa. Ashley Stephens made the Motion to adjourn, seconded by Tim Reeves. Motion carried and approved. 

27 Aug 2020

OKIAAI Board Minutes 8/27/20

Date: Thursday, August 27, 2020
Time: 10:08 a.m.
Location: Zoom meeting

Call to order by President

Made by 1st Vice President Chris Woodall

Roll Call

PRESENT: David VanBuskirk (Past Pres.), Chris Woodall (1st VP), Ashley Stephens (2nd VP), Fred Henderson (3rd Yr.), Jeremy Robbins (3rd Yr.), Tim Reeves (2nd Yr.), Todd DeSmet (2nd Yr.), Jonathan Wilk (1st Yr.), Jim Wilhelm (1st Yr.), Renee Southerland (Secretary)

ABSENT: Bill Hollander (Pres.), Neal Moore (Treasurer)

Reading and Approval of Minutes

Tim Reeves made a Motion to forego the reading of the July Minutes, seconded by Ashley Stephens, Motion carried and approved.

Membership

Bruce Swearengen paid for membership in August.

Treasurer’s Report

This information was provided to Renee Southerland by Bill Hollander prior to the meeting since he could not attend. The balance was $13,918.32 for the time frame of July 15 through August 13, 2020. No deposits, credits or withdraws made during that time frame.

CFI

Tim Reeves received his CFEI – Certified Fire and Explosion Investigator license.

Website

Dan Van Buskirk made revisions to the website for all dates to be 2021 for next year’s conference, and the sponsorship and vendorship forms were also revised and added to the website. David VanBuskirk has photographs from last year’s conference and will get those to Dan VanBuskirk to update all the pictures on the website.

Annual Conference

  • Chris Woodall made contact with all speakers concerning the cancellation of this year’s conference and to speak again next year. Everyone agreed. We will do the same agenda.
  • The new 921 is out. If Bill Cathcart is still going to speak, Renee Southerland will need to make sure he has a copy to review.
  • Jeremey went to a Zoom class that the International put on which discussed the changes of 921. Basically, Chapter 19 classifications state you will not classify a fire anymore and that the explanation needs to be in the narrative. The changes took effect as soon as 921 came out. Everyone needs to remember it is just a “guide”.
  • Unsure when the new edition of 1033 will come out and what those changes will be.
  • Dave Hallman can still bring evidence for next year’s conference as talking points.
  • Chris Woodall advised that Rimkus will need to be reimbursed for their vendorship that they paid this year in the amount of $300.
  • Ashley Stephens advised that “CFI Trainer” is still available for continuing education credits.
  • Bill Hollander advised Renee Southerland that Albano can do a mental health Zoom this year for two hours credit if we want to schedule it.

Old Business

Chris Woodall advised that the IRS is still backlogged for our non-profit paperwork, so he has no update.

New Business

  • David VanBuskirk advised the President has the right to appoint a temporary Treasurer, but since the President is not at this meeting, it would then go to 1st Vice to appoint.
  • Chris Woodall appointed Jonathan Wilk as temporary Treasurer pending Jonathan Wilk and Fred Henderson meeting with Neal Moore to obtain his written resignation.
  • David VanBuskirk advised if Jonathan Wilk takes over permanently then we would have a Board position open and how would that be approached.
  • It was discussed that the First Year Board member could be from last year’s votes, which were Gina Coleman, Steve Rhoades, and Jesse Dean, and the Board decided to discuss further at a later Board meeting.
  • Renee Southerland advised that Bill Cathcart said it was okay to freeze all of our positions until the next annual conference in October 2021, which at that time we would just “ratify” during the annual meeting that we froze them the prior year.
  • David VanBuskirk made the Motion to freeze all positions until October 2021, seconded by Fred Henderson, Motion carried and approved.
  • Renee Southerland suggested that we use this extra time we have to start collecting giveaways for next year’s conference as we set the bar during the Hard Rock conference for giveaways.

Next Meeting

Next meeting will be on Thursday, September 24, 2020, at 10:00 a.m. at Farm Bureau in Tulsa. Jeremy Robbins made the Motion to adjourn, seconded by Tim Reeves. Motion carried and approved.

10 Aug 2020

2020 Conference Cancelled

Dear IAAI-OK Members,

After much careful thought, consideration, and discussion, your OK-IAAI executive board has voted to cancel this year’s annual conference. We had all hoped that the COVID-19 pandemic would have abated by now but that is just not the case. As I write this letter to you, news reports continue to come in about new cases and deaths. Your OK-IAAI executive board does NOT want to put any of you, our valuable members, speakers, hosts, or your families at risk and we felt this was the most responsible and prudent action to take at this time.

For those of you that depend on this conference for the majority of your CLEET hours, I do have some good news! Board member Ashley Stephens has been in contact with CLEET and informs us that they will count CFITrainer.net training hours as creditable CLEET hours, at least for this year. Following is the email from Ashley:

I spoke with Tami from CLEET. Our members can receive CLEET hours for completing the CFI Trainers online. Once completed, they need to fill out the Report Of Training Form. They will then scan and email that form, along with any certifications of training, (provided by CFI Trainer), to the following email address: Online_Training_Report@cleet.state.ok.us. To access the CFI Trainers go to www.cfitrainer.net and register for an account, which is free. There are 71 available training programs from which to choose.

It will be a great conference next year as we will be focusing on electric vehicle fires, changes to NFPA 921 and 1033, and much more. Check out the new conference dates on our website! Please stay safe and we look forward to seeing you next year!

Wm. S., “Bill”, Hollander, President OK-IAAI

28 Jul 2020

OKIAAI Board Minutes 7/28/20

Date: Tuesday, July 28, 2020
Time: 10:00 a.m.
Location: Zoom meeting

Call to order by President

Made by President Bill Hollander. 

Roll Call

PRESENT: Bill Hollander (Pres.), Chris Woodall (1st VP), Ashley Stephens (2nd VP), Fred Henderson (3rd Yr.), Jeremy Robbins (3rd Yr.), Tim Reeves (2nd Yr.), Jim Wilhelm (1st Yr.), Renee Southerland (Secretary)

ABSENT: David VanBuskirk (Past Pres.), Todd DeSmet (2nd Yr.), Jonathan Wilk (1st Yr.), Neal Moore (Treasurer)

Reading and Approval of Minutes

Ashley Stephens made the motion to forego the reading and approval of Minutes, seconded by Jeremy Robbins, Motion carried and approved.

Membership

No new members.

Treasurer’s Report

Bill Hollander requested Neal to provide a Treasurer’s Report but was not received by the time the meeting began.

CFI

No reports.

Website

  • Bill Hollander wants to make sure David VanBuskirk has gotten the 2019 pictures to Dan to put on the website.
  • Renee Southerland will check with Dan about taking the current October dates off the website and replacing them with the 2021 dates.

Annual Conference

  • Chris Woodall advised that the hotel called and was looking at restricting any conferences they had scheduled which would then any rooms we had on hold for our conference since it would be at the Edmond Fire Training Center nearby. The speakers he has lined up also have concerns about going forward with the conference. He talked with Bill Hollander and wants to make the best decision and thinks it is best to cancel this year’s conference due to the COVID numbers rising. 
  • At this time a Motion was made to cancel this year’s conference by Chris Woodall, it was seconded by Tim Reeves, Motion carried and approved. Bill Hollander will send out a letter to the members (for Renee to email) but it will be mid-August before he can do so. 
  • Jeremy Reeves suggested the possibility of a virtual class. 
  • Ashley Stephens indicated he would check with Tami at CLEET regarding our members to use CFItrainer.net as additional training for the continuing education hours that are needed. That can be put out to the membership in the letter. He is not sure how we would do any Zoom training at this time. 
  • Chris Woodall indicated that Jensen Hughes has done a lot of virtual training and received ODI and OBA credits and that link can also be put in the letter. 
  • Bill Hollander indicated that OMAG also has good training that can be used and the link can be put on the website. Mental health is online as well. 
  • Chris Woodall advised that maybe we could do a Webinar with Albano since he was scheduled to do the mental health section the last day of the conference. 
  • Fred Henderson indicated we could check with local Police Departments and can use their online training. 
  • Bill Hollander indicated he would check with Albano after hearing from Ashley Stephens about the CLEET info. 
  • Tim Reeves wanted to know what “no conference” would mean for the election of our officers and the status of their current positions and if they could carry over for next year. 
  • Bill Hollander indicated that FMAO froze all of their positions to be reinstated for the next year. 
  • Renee Southerland indicated that we had already received $300 from Rimkus to be a vendor this year and Chris Woodall indicated he would talk to Sonnie Maughn concerning postponing their vendorship until 2021. 
  • The new dates for the 2021 conference were established as October 20 – 22, 2021, and Chris Woodall will advise the current speakers of those new dates so that they can speak next year. 
  • It was requested for Ashley Stephens to possibly speak at the next conference in 2021 or maybe do a Webinar this year regarding the Federal Court decision concerning crimes on Indian land. 
  • Jeremy Robbins indicated he would check on the cost for getting patches with Velcro to give as a give-away for next year. 

Old Business

None.

New Business

  • Ashley Stephens requested Bill Cathcart to review the by-laws regarding freezing our positions for this year and requested Bill be a part of the next meeting to discuss this issue. 
  • Ashley Stephens suggested we waive the dues issues for this year from any members since we are not having a conference. 
  • Bill Hollander indicated it was okay to waive but the Board members still needed to pay or make it optional for everyone to pay. 

Next Meeting

Next meeting will be by Zoom on August 27, 2020, at 10:00 a.m. Chris Woodall will send the link. Ashley Stephens made a motion to adjourn the meeting, seconded by Fred Henderson. Motion carried and approved.

16 Jun 2020

OKIAAI Board Minutes 6/16/20

Date: Tuesday, June 16, 2020
Time:  10:20 a.m.
Location:  Edmond Fire Training Facility, Edmond, OK

Call to order by President

Made by President Bill Hollander

Roll Call

PRESENT: Bill Hollander (Pres.), Chris Woodall (1st VP), David VanBuskirk (Past Pres.), Jeremy Robbins (3rd yr), Tim Reeves (2nd Yr.), Todd DeSmet (2nd yr), Jonathan Wilk (1st Yr.), Jim Wilhelm (1st Yr.), Renee Southerland (Secretary)

ABSENT: Ashley Stephens (2nd VP), Fred Henderson (3rd Yr.), Neal Moore (Treasurer)

Reading and Approval of Minutes

Motion was made by David VanBuskirk to forego the reading and approval of Minutes, seconded by Jeremy Robbins, Motion carried / approved.

Membership

Only one new member paid, Adam Taylor, who is a Captain/Investigator at the Union City Police Department.  Motion was made by Jeremy Robbins to accept his membership, seconded by Todd Reeves.  Motion carried /approved.

Treasurer’s Report

Per a text from Neal Moore, prior to the meeting beginning, he advised there was $13,918.32 in the bank account.  It was noted that it was less than the amount Neal had provided the prior month.  This could possibly be a web expense.  Bill Hollander will check Neal concerning the difference in the two amounts.  Motion was made by Jeremy Robbins to approve the amount, seconded by Tim Robbins.  Motion carried / approved.  

CFI

No reports

Website

  • Todd DeSmet discussed removing the personal emails off the website since a spam email had been sent to a few of the Board members. It was discussed to be a personal choice for the removal of your phone number and email off the website. Todd DeSmet and David VanBuskirk wanted their emails and phone numbers removed.  Jim Wilhelm needs his City email added and the other one taken off.  Chris Woodall needs his business name changed from Rimkus to Jensen Hughes. Renee will contact Dan VanBuskirk to make these changes.
  • David VanBuskirk advised that he has not yet given Dan the pictures for the website from last year’s conference because the pictures will have to be changed in format in order to be added to the website.  Bill Hollander stated we needed to set a dollar figure for Dan to do that.  Tim Robbins made a Motion to pay $300 to Dan to add the photos.
  • Chris Woodall stated we needed to modify the Motion and provide Dan $1,000 annually to update the photos.  Todd DeSmet wanted to know what Dan’s hourly charges were.
  • Tim Robbins asked if we had voted previously to keep maintenance ongoing and Chris Woodall suggested a $1500 a year maintenance for Dan.  Tim indicated we needed a website to work and be maintained, therefore a Motion was made to pay Dan up to $1500 per calendar year for maintenance and upkeep, seconded by Chris.  Motion carried and approved. 

Annual Conference

  • Chris Woodall discussed how it was important that everything needed to get accredited and all the paperwork needed to be turned in as quickly as possible. 
  • Chris Woodall has Jerry Back nailed down.  He needs a half a day to speak.
  • Jonathan Wilk indicated one of the Edmond Fire guys has connections with Bob Howard to make sure a new electrical vehicle can be at the conference.  
  • Jeremy Robbins was trying to use his contact with IAA but is not getting a return call, so Chris Woodall stated he would go by IAA in person to see what he could find about getting a burned electrical vehicle at the conference. 
  • Todd DeSmet with also check with Gina Coleman regarding a burned electric vehicle.  She texted back during the Board meeting stating she did not know of one at this time.
  • The scheduled tentatively is as follows:
WednesdayThursdayFriday
Tripp Wagner
Jensen Hughes
Will speak on 921

Drew Paris
Jensen Hughes
Will speak on 1033

Bill Cathcart
Will speak on legal issues on 921 and 1033 

Dave Hallman
Will speak on case studies
Jerry Back
Jensen Hughes
Will speak on lithium/ion and EVs (4 hours)

Hands on training(afternoon)
Jason Albano
Mental Health 
  • Get all speaker materials to Todd DeSmet by July 16th for OID.  (And to Ashley for CLEET and Chris for oBA)
  • We need Dave Hallman CV and Bill Cathcart CV and an outline from both of them for 15-minute increments and any power points they might have.
  • Renee to send Albano’s presentation that he did last year to Todd DeSmet, Ashley Stephens and Chris Woodall.
  • Discussion was had concerning a hotel being a back-up plan and possibly a Webinar.
  • CLEET is not waiving any continuing education credits for this year.
  • Chris Woodall set a meeting with the hotel manager about the rooms and back-up plan which we are to go to the hotel after the meeting.  The hotel confirmed with Chris they have to provide food at the event and there could be no outside food.  We could possibly rent a suite to have hospitality to provide our own food and alcohol.  (After the Board meeting we did go to the hotel and they are fully booked for October for conference rooms and suites, but they would block 50 rooms at a rate of $104 a night and two breakfast buffets would also be included for free for each booked room.  They are sending info to Chris)
  • If we did end up with a webinar, we would need a link to print the final forms to get credits from CLEET, OBA, and OID.  But the plan is to go forward in person.
  • Renee Southerland to go ahead and do an email blast.
  • As for promotional items, David VanBuskirk checked on an iPad bag which was $99 but could probably get the cost reduced.  He will check with Neal Moore for a 511 contact person.
  • David VanBuskirk also suggested a clip-on light.
  • Midwest Trophy could possibly do our logo in patches for the iPad bag if that is the route that is taken.
  • Jeremy Robbins will also check on patch costs with Velcro on the back.

Old Business

  • Bill Hollander stated he has not heard from Neal concerning any new account being set up with Arvest. 
  • Chris Woodall advised there is no update yet about our 501(c)3 being reinstated.

New Business

Renee Southerland advised the ad cost with OSFA is $50, but that the first monthly advertisement would be free.  Remaining monthly issues would be $50 for a business-sized card.  Discussion was had that it seemed somewhat expensive for that size of ad.

Next Meeting

Wednesday, July 15, 2020 at 10:00 a.m. at the Edmond Fire Training Facility, in the actual conference room.  (If things change, then we could possibly have it at Cathcart & Dooley, which Renee Southerland will check with Bill Cathcart.)

19 May 2020

OKIAAI Board Minutes 5/19/20

Date: Tuesday, May 19, 2020
Time: 10:00 a.m.
Location: Via Zoom Conference Call

Call to order by President

Made by President Bill Hollander

Roll Call

Present: Bill Hollander (Pres.), Chris Woodall (1st VP), Ashley Stephens (2nd VP), Tim Reeves (2nd Yr.), Todd DeSmet (2nd yr), Jim Wilhelm (1st Yr.), Renee Southerland (Secretary),

Absent: David VanBuskirk (Past Pres.), Fred Henderson (3rd Yr.), Jeremy Robbins (3rd yr), Jonathan Wilk (1st Yr.), Neal Moore (Treasurer) 

Reading and Approval of Minutes

Motion was made by Ashley Stephens to forego the reading and approval of Minutes, seconded by Tim Reeves, Motion carried and approved.

Membership

None.

Treasurer’s Report

Per phone call from Neal Moore to Bill Hollander, the balance in the bank is $14,002.20. Motion was made by Chris Woodall to accept the amount, seconded by Todd DeSmet, Motion carried / approved. 

CFI

No reports.

Website

  • Bill Hollander sent an email to all Board members regarding the conversation he had with Neal Moore concerning the Go Daddy notifications that were being sent to our Gmail, forwarded by Renee Southerland to Chris Woodall, and Chris Woodall to Dan. Neal Moore wanted to know why he was not getting the invoices directly. Bill Hollander suggested any invoices always should go through Neal Moore first, but was understandable that Renee and Chris thought Dan was handling it and had the credit card information. Neal did update the credit card information with Go Daddy. One invoice to Go Daddy was not paid and that was the email starter as it was not needed, and we let it expire.
  • Chis Woodall confirmed the credit card was updated as David let Neal Moore have the link to update the credit card information.
  • At this time, no pictures from the conference have been added to the website and Bill Hollander will get with David concerning this as we need to get the photos online.

Annual Conference

  • Chris Woodall talked with Joe Elam (the Edmond Fire Department Training Officer) and Joe seems to think that by October we will be fine to have our conference there. The Edmond Fire Chief will give additional directives on June 1st, and if the Fire Training Center is open at that time, we could possibly have our next Board meeting there. They are not doing any in-house training yet for large numbers, but they also don’t have any concerns.
  • It was discussed for Renee Southerland to go ahead and sent out a survey using Survey Monkey to the current members of the OKIAAI and if there is more than 50% who say they will attend the conference, then we can go forward with the conference. Renee will send this out by the end of the week.
  • Chris Woodall needs to get with Jerry Back who is a lithium/ion battery expert and knows a lot of aspects about electrical vehicles. He is willing to present at the conference. He is a great speaker. Chris will get with him for more definitive information.
  • At this time, it was discussed to move forward with the conference in planning, but could possibly cancel close to the conference if needed. All Board members agreed with this.
  • The FMAO conference for September is canceled per Bill Hollander.
  • Bill Hollander advised the CLEET CEs are not canceled, therefore, CEs are still required for this year.
  • Renee Southerland asked if Bill Hollander could get a list of the FMAO members to add to the email blast for this year’s conference.
  • Chris Woodall suggested adding in a question in the survey if others from agencies will attend, but Ashley Stephens did not want the second question added at this time as we only want to know if the members are coming or not. In the email blast we can always add all of the other additional information about the conference that is needed, including what would happen if the conference needed to be canceled at the last minute, refund info, etc.
  • Chris Woodall advised that he had not been able to reach anyone from the Hilton Garden Inn in Edmond, however, during this Zoom Board meeting he received a text from Sonnie Maughn with contact information for the Hilton Garden Inn as her ex-boyfriend is the manager there. Chris will get with him concerning what kind of deal we can get for the conference.
  • Chris Woodall also indicated we need to go ahead and hurry and nail down the agenda.
  • Todd DeSmet stated he held off on getting a burned vehicle because he wasn’t sure if the conference would go forward.
  • It was discussed that Jonathan Wilk had already advised he had access to a new EV and could have that at the conference.
  • Renee Southerland advised the International sent out an email that they would be doing two hour Zoom classes on the third Thursday of every month concerning the 931 / 1033 changes (Webinar series), and this email was sent to all member of International. It is $20.00 if you are a member, and $45 if you are not. The Board members requested Renee re-send the email, which she did.
  • Todd DeSmet advised that the deadline for the materials to be presented to ODI is August 5th for the insurance credits. He will need a resume, PowerPoint, agenda, schedule / outline and requested that we shoot for July 6th to have this information to him. Todd has requested an email from ODI concerning the requirements for continuing education credits.
  • Bill Hollander advised that Jason Albano wants the 9:00 a.m. time slot on Friday, October 23, 2020.
  • Chris Woodall will work on the agenda and believes the vehicle fires and field work will take one day. The second day would be on 921 / 1033. The third day would be mental health and the Board meeting.
  • Renee Southerland reminded Chris Woodwall that Dave Hallman said he would speak and bring evidence of closed cases to place around the conference room for talking points. Chris will get with Dave to nail down him speaking about EVs.
  • Ashley Stephens only needs CVs for CLEET. They do not require a PowerPoint outline.
  • Chris Woodall requested that Renee Southerland send Albano’s CV from last year to him for this year’s conference, which she did. 
  • Chris Woodall also needs a copy of Bill Cathcart’s CV which Renee Southerland will get to him.

Old Business

  • Bill Hollander asked Renee Southerland if she had received any updated information from Neal Moore on changing to Arvest Bank and she had not received anything yet. 
  • Rimkus has already paid $300 for a vendorship for the conference. Everyone needs to work on getting additional vendors. 
  • Chris Woodall indicated his wife’s CPA firm is overwhelmed at this point with tax issues, but he will check with her regarding our 501(c)3 status and hopefully we will have an update at the next meeting. 
  • Tim Reeves indicated that Wal-Mart will still give community grants in the amount of $50 to $75 gift cards without the 501(c)3, but we do need the 501(c)3 reinstated as soon as possible to be able to get more money for the conference. 

New Business

None.

Next Meeting

Tuesday, June 16, 2020, at 10:00 a.m. at the Edmond Fire Training Center located at 5300 East Covell Road in Edmond.

Ashley Stephens made a Motion to adjourn the meeting, seconded by Todd DeSmet, Motion carried, meeting adjourned.