All posts by OKIAAI

15 Apr 2021

OKIAAI Board Minutes 4/15/21

Date:  April 15, 2021
Time:  10:56 a.m.
Location:  Grand Casino, Shawnee, Oklahoma

Call to order by President

Made by 2nd Vice President, Ashley Stephens.

Roll Call

Present: Bill Hollander (Pres.) – (by phone), Chris Woodall (1st VP) – (late), Ashley Stephens (2nd VP), Fred Henderson (3rd Yr.), Jeremy Robbins (3rd Yr.), Tim Reeves (2nd Yr.), Todd DeSmet (2nd Yr.), Renee Southerland (Secretary), Jonathan Wilk (Treasurer)

Absent: David VanBuskirk (Past Pres.), Steve Rhodes (1st yr.), Jim Wilhelm (1st yr.)

Reading and Approval of Minutes

Jeremy Robbins made a motion to accept the March Minutes.  Seconded by Tim Reeves.  Motion carried and approved.

Membership

Currently 107 paid members and no new members since the last meeting.

Treasurer’s Report

Current balance is $13,582.75, which includes a transfer from PayPal, $270.38.  Received three checks to deposit, as well.  Motion made by Ashley Stephens to accept the Treasurer’s Report, seconded by Fred Henderson.  Motion carried and approved.

 CFI

None.

Website

Dan added the correct wording for payment clarification concerning VISA payments.

Annual Conference

We were able to tour the actual conference area with Events Coordinator, Krystle, where the conference will take place.  Everyone in attendance was pleased with the conference area and amenities.

After touring the facilities through the Grand Casino, the following discussion was had concerning the conference:

  • Jeremy Robbins advised that Gordon Cooper had two places for us to use, the Emergency Services building, and another room that the FMAO had used.  The Emergency Services building was booked for 2021, however, the other room would be available for use in 2022 if we elected to have the conference there.
  • Todd DeSmet advised he still has access to the 2010 Hybrid Ford Escape to bring to the conference. 
  • Jeremy Robbins is asking Hudiburg Chevrolet / GMC dealership to bring two new electric vehicles to the conference.  
  • Chris Woodall advised that as for the conference agenda, he is still waiting to confirm all speakers.  He has missed speaking with Albano on two different occasions, but Albano did text back and say he should be good to speak at the conference.  Chris also has a guy that works for the NFPA that can speak, Trip Wagner.  We can use him or Ashley Stephen’s co-worker, Darren Solomon.  Bill Cathcart can discuss legal.  Chris also had Jerry Bach lined up for last year for EVs, but has had no response from him yet.
  • Todd DeSmet stated he needed the speaking materials to the Oklahoma Insurance Department by August 1st.
  • Chris Woodall advised we could shoot for the end of June deadline to get all of the presentation materials so that we have everything in time to submit to the Bar Association and CLEET, as well.
  • Ashley Stephens advised if anyone knew if Cameron Novak was speaking, as he was brought up at the last meeting by David VanBuskirk.
  • Chris Woodall advised it would be best to have a new vehicle to the conference and Jeremy Robbins stated he is working on this with Hudiburg.
  • Chris Woodall also advised that he wants someone to speak on the McGirt, and Ashley Stephens agreed to speak a couple of hours on that case.
  • It was discussed that we need a battery and EV speakers and maybe a case study regarding Tesla from Kevin Lewis.  Chris Woodall will reach out to him.
  • Chris Woodall advised the schedule so far would be the following: 
    • Bill Cathcart to speak on 921 / 1033 – legal aspects – Wednesday morning
    • Michael Custer – SmartHome fires (Half vehicle and half home)
    • Trip Wagoner – 921 / 1033 changes
    • Ashley Stephens – Speaking on McGirt
    • Need half day for EV fires and hoping to get this information from Jerry Bach
    • Dr. Albano – Mental health – Friday 10/22

Old Business

  • Midwest Trophy advised that the tool bag cost would be approximately $19.95 with the logo embroidered.  We will pend the tee-shirt order until the next meeting in May.
  • Ashley Stephens suggested that before the next conference begins on that Wednesday morning, October 20th, we can make an announcement that photographs will be taken throughout the conference and that anyone did not want their photograph taken to let us know because these photographs will be placed on the website.

New Business

Next Meeting

A motion to adjourn was made by Ashley Stephens, seconded by Tim Reeves, motion carried and approved.

25 Mar 2021

OKIAAI Board Minutes 3/25/21

Date: March 25, 2021
Time: 10:15 a.m.
Location: Oklahoma Farm Bureau, Tulsa, OK

Call to Order by President

Made by First Vice-President Chris Woodall as President Bill Hollander was running late.

Roll Call

PRESENT: Bill Hollander (Pres.)- present at 10:35 a.m., Chris Woodall (1st VP), (appeared by phone), Fred Henderson (3rd Yr.), Steve Rhodes (1st Yr.), Tim Reeves (2nd Yr.), David VanBuskirk (Past Pres.), Renee Southerland (Secretary), Jonathan Wilk (Treasurer)

ABSENT: Jeremy Robbins (3rd Yr.), Todd DeSmet (2nd Yr.), Ashley Stephens (2nd VP), Jim Wilhelm (1st Yr.)

Reading and Approval of Minutes

Chris Woodall read the Minutes from February 25, 2021.  It was requested to correct the spelling of Jonathan’s last name from Wilks to Wilk.  Jonathan Wilk made a motion to accept the minutes when amended, seconded by Steve Rhodes, motion carried and approved. Renee will correct the Minutes and have Dan VanBuskirk post on the website.

Membership

New membership – Chad Oubre.  Motion was made by Jonathan Wilk to accept Chad as a new member, seconded by Tim Reeves, motion carried and approved.

A discussion was had that a few members that have paid their dues this year are retired from fire service and that will be discussed in old business as how to proceed with retired members.

Treasurer’s Report

Jonathan Wilk advised the balance was $13,424.79 and had provided the bank statement to everyone the day before the meeting. This amount does not include a recent transfer of $92.96 that was made, nor the other checks received from Renee, nor the refunds that were made to the members that had paid their dues twice.

David VanBuskirk made the motion to accept the Treasurer’s Report, seconded by Tim Reeves, motion carried and approved.

A discussion was also had that GoDaddy was paid on March 22, 2021, for website services.

Annual Conference:

  • Jonathan Wilk advised that Jeremy Robbins told him that the Reed Center was a no go because the dates were not available.
  • Jonathan Wilk also advised that Jeremy had checked into Gordan Cooper Vo-Tech in Shawnee, but he had not heard back by the time Jonathan Wilk received this information the day before our meeting.  There are grounds there where we can burn if that venue is available.
  • Chris Woodall advised that Joe Elam cannot get the Edmond Chief to commit for us to use the Edmond Fire Training Center for the conference at this time due to COVID.
  • Jonathan Wilk also advised that Jeremy Robbins stated that Rose State would be approximately $2,000 to use their facility.
  • A discussion was had concerning using the Grand Casino conference room and blocking rooms there as Renee Southerland had already spoken to Krystle, the Events Coordinator. Krystle confirmed in writing that we could have the facility from Tuesday afternoon, October 19th, through half day Friday, October 22nd, for $1,250.  The cost is free on Tuesday to set up, $500 each for Wednesday and Thursday, and $250 for that Friday.  There was not a charge to block the rooms and we would not be responsible for any rooms that were blocked that did not get booked.  For every 35 nights that are booked, we get one night free.  This location is nine miles to the Gordon Cooper burning grounds if we elect to burn anything.  Krystle also advised that we could set up vehicles on display in the parking lot, and Renee advised her that orange cones would be placed around those vehicles so as to not have them disturbed.  Krystle also advised that we would have our own private entrance to the Grand Conference Room.
  • Chris Woodall advised that the Hilton Garden Inn in Edmond advised they would have a packet ready for Chris to bring to the meeting with room requirements and conference cost, but it was not ready.  They did have their conference room available and he did not believe there was a requirement on rooms being booked, but, again, the cost is unknown.
  • Chris Woodall also checked the new Oklahoma City Convention Center next to the Omni Hotel, but he has not received any information from them, but the dates were open for our conference.  We would receive a 25% discount on the normal charges of $900 per day, but it would cost to park in the parking garage and it would not be walking distance to Bricktown.
  • Jonathan Wilk advised that Phoenix Restoration should be a vendor as he talked to them recently. 
  • An in-depth discussion was had concerning having the conference at Grand Casino.  Bill Hollander made a motion to have the conference at the Grand Casino in Shawnee, seconded by Fred Henderson, motion carried and approved.
  • Chris Woodall left a message with Mr. Albano to confirm he will speak on mental health on that Friday.
  • Chris Woodall also spoke with Mike Custer, who does smart technology, and he will speak at no charge.
  • Chris Woodall stated he will nail down the agenda for the next meeting. 
  • Chris Woodall advised that Trip Wagoner, who is on the 921 Commission with Jensen Hughes, can also give a presentation.  If Ashley Stephens’ guys are still willing, then we would have more information to provide at the conference.
  • Renee Southerland advised Bill Cathcart is still willing to speak for an hour as he was willing to give up his other hour to Mike Custer if that time was needed for him.
  • Chris Woodall is also going to reach out to Jerry Bach concerning JH Batteries.
  • David VanBuskirk suggested Cameron Novak to speak about batteries. 
  • Jonathan Wilk advised that Cary Dooley might have a lithium battery expert as he recalled working a case with him involving those batteries. 
  • As for giveaways, it was decided to do the short-sleeve T-shirts from Midwest Trophy with our older logo with the white lettering. Renee Southerland will check with Midwest Trophy about the 12” tool bag and if it can be monogramed with our logo.  
  • Chris Woodall stated he was going to buy three or four hand-held metal detectors as giveaways in the raffle as he recently saw one being used.  Everyone agreed that would be a good purchase.  
  • We are not going to do the earbuds this year as Tim Reeves had proposed.  

CFI

None

Website

Renee Southerland will have Dan VanBuskirk switch the location of the conference on the website from Edmond to Grand Casino and an email blast will be done after the April meeting.  

An in-depth discussion was had concerning the photographs that were placed on the website from the 2019 Conference as to whether or not those individuals that were pictured actually wanted their pictures on the website.  It was discussed whether a photo release was needed.

Renee Southerland is going to have Dan VanBuskirk revise the payment method wording on the website billing area as she is still getting notifications from people that they do not have “PayPal” even though you can pay with a debit card.  She will have Dan VanBuskirk more boldly display that debit cards or VISAs can be used.

Old Business  

  • Chris Woodall stated he and Jonathan need to meet and discuss the 501c(3) and put together the paperwork needed by the accountant to get that reinstated so that we can be tax exempt.  
  • A discussion was had concerning Associate membership, and Jonathan Wilk advised that the By-laws state associate membership can be pursuant to the International Guidelines.  The International states that if you are not active in fire service, you can be an Associate member, but you cannot be on the Board and vote.  
  • Bill Hollander advised that he is now retired but will be working for the Sheriff’s Office and that this should be a discussion to have at the Annual Meeting at the conference so those firefighter service or insurance personnel that are going to retire can still be Associate members.  
  • Chris Woodall will discuss this with Bill Cathcart so that it can be addressed at the annual conference.  He noted there might be a time constraint to submit this to our current members.  We would need to advise that a change might be coming at the annual conference that “member status will follow International By-laws” and that our By-laws will have the same wording.  Jonathan Wilk advised he would put it all together and talk with Bill Cathcart since Chris advised the consult would be needed with Bill Cathcart. 
  • At the last meeting we discussed that Sherry Montes had paid dues to our Association even though she worked in the administrative department at Rimkus Consulting.  Since our By-laws state Associate members are members pursuant to International Guidelines, Sherry is now considered an Associate member.  
  • Bill Hollander advised that since the International Conference got cancelled in April due to a spike in COVID in New Jersey, he could not get a refund on his flight but could get a refund on the conference fees.  He has one year to use the flight credits.  Chris Woodall advised we could reimburse Bill Hollander for the flight amount, but Bill said he would use the flight within the year and it was okay not to be reimbursed.  

New Business

None.

Next Meeting

Thursday, April 15, 2021, at 10:30 a.m. at the Grand Casino located at 777 Grand Casino Boulevard in Shawnee, Oklahoma.

Jonathan Wilk made a Motion to adjourn, seconded by Bill Hollander, motion carried and approved.

25 Feb 2021

OKIAAI Board Minutes 2/25/21

Date: February 25, 2021
Time: 10:22 a.m.
Location: Oklahoma Farm Bureau, Tulsa, OK

Call to order by President

Made by President Bill Hollander

Roll Call

PRESENT: Bill Hollander (Pres.), Chris Woodall (1st VP), (appeared by phone), Fred Henderson (3rd Yr.), Jeremy Robbins (3rd Yr.) (appeared by phone), Tim Reeves (2nd Yr.), Todd DeSmet (2nd Yr.), Steve Rhodes (1st Yr.) (appeared by phone), Renee Southerland (Secretary), Jonathan Wilk (Treasurer)

ABSENT: David VanBuskirk (Past Pres.), Ashley Stephens (2nd VP), Jim Wilhelm (1st Yr.)

Reading and Approval of Minutes

Bill Hollander read the Minutes of January 2021. Motion made by Tim Reeves to approve the reading of the Minutes. Seconded by Todd DeSmet. Motion carried and approved. 

Membership

No new members since the last meeting in January. 93 members have paid their dues to date. A few have paid twice, and those dues will be refunded. Chris Woodall advised he contacted Sherry Montes concerning the membership rules and she understood. She had already paid $20, and we need to discuss looking at an Associate Membership for her. Jonathan will check the By-Laws concerning this request. 

Treasurer’s Report

Current balance is $14,239.77. Jonathan Wilk advised that he made a transfer of $402.46, a $100 check cleared, and he received $40.00 in checks since the last meeting. 

Tim Reeves made a motion to accept the Treasurer’s report, seconded by Jeremy Robbins, motion carried and approved. 

Conference

  • Chris Woodall was attended the meeting by phone call and was traveling so his reception was off and on during the meeting. 
  • Todd will contact Copart regarding getting a burned hybrid or total electric vehicle for the conference. 
  • Jonathan Wilk has a meeting with Edmond Fire Department the following Monday (March 1) after our meeting and will check with Joe Elam while he is there about our conference venue with them. 
  • We will talk about the t-shirt order next meeting as well as the discussion of the earbud order. 
  • Steve Rush called and needs to know where we are having the meeting in October as OK LP Gas has to plan for this meeting for their participants. 
  • Jeremy Robbins will check with the Reed Center and cost of rooms to do the conference in Midwest City if Edmond is unavailable. 
  • Chris Woodall advised that Joe Elam said it looks good to have the conference in Edmond, but he is not sure when we will get a commitment from Joe. 
  • Jeremy Robbins he has access to crash acres where we can burn which is three to five miles from the Midwest City Conference Center. 
  • Chris Woodall advised it was okay for Jonathan Wilk to discuss the conference venue with Joe Elam on March 1 and that we needed to have a meeting with Jonathan / Jeremy within the next two weeks concerning the status of Edmond or the Midwest City venue. Jonathan advised that Fitzgerald in Edmond can get us a new vehicle for display. 
  • Jeremy Robbins stated if we have the conference in Midwest City, he has a friend at Hudiburg where he can bring two new cars for display. 
  • Todd DeSmet reiterated we need the pricing for the conference room and the hotel rooms if we do it in Midwest City. Jeremy advised that he will know on March 1st when we can meet the Sheridan / Reed Center. As Jeremy has the second and third week of March available and Chris was okay was okay for the second week of March. 
  • Todd DeSmet advised he has a contact with Manheim and Copart concerning electric or hybrid vehicles to have at the conference. Jeremy Robbins advised he does not have a contact at IAA. 
  • Chris Woodall made contact with most of the speakers, and all are okay to continue speaking and Chris will also check with Mr. Albano. 
  • Renee Southerland advised that she had a conversation with Bill Cathcart and that Bill had spoken with Mike Custer and he would like to speak at the conference if possible. Chris Woodall advised he knew Mike from Kilgore Engineering and Mike does have lots of information on “smart technology”. He will get in contact with Mike Custer and will double check the agenda to see if we can fit him into the schedule. Bill advised he would give up part of his time in order for Mike to speak. 

Website

The photographs from the 2019 conference were added. It was requested by Renee Southerland that Dan Van Buskirk needs to add the words “VISA or Debit card” more boldly in the payment section of the website, as she is still getting emails from people stating they don’t have PayPal. 

Old Business

  • Ashley Stephens advised he found the 501C(3) form when it was originally given to us several years ago. 
  • Chris Woodall stated it would be a long process to get the 501c(3) reinstated and we might need more financial information, as well as a meeting with Jonathan and Renee. 
  • Jonathan Wilk cannot get the Bank of the West information as he was not on the account. He only has the old checkbook registers to use that were provided by Neil Moore. 
  • Chris Woodall stated he should be able to do the tax returns based on the checkbook registers. 
  • Renee Southerland found that same letter on the thumb drive. 
  • Jonathan Wilk fixed the GoDaddy account and added our Post Office Box. 
  • PayPal is changed to the OKIAAI email and Heather’s name is now off. 
  • Steve Rhodes advised he will not go to the Annual Conference so someone else can go at the Chapter’s expense. 

New Business

  • Need to provide three dues refunds for dues that were paid twice. Jonathan will handle those refunds. 
  • Received a billing from Dan Van Buskirk for $350 for the recent website work and a check was written by Jonathan to be sent in the mail by Renee Southerland. 

Next Meeting

March 25, 2021, at Oklahoma Farm Bureau in Tulsa, located at 10777 South Memorial Drive, at 10:00 a.m., unless we are able to get the Reed Center Conference and then the meeting would be April 1, 2021.

Todd DeSmet made a Motion to adjourn, seconded by Tim Robbins. Motion carried and approved.

14 Jan 2021

OKIAAI Board Minutes 1/14/21

Date: January 14, 2021
Time: 10:05 a.m.
Location: Oklahoma Farm Bureau, Tulsa, OK

Call to order by President

Made by President Bill Hollander.

Roll Call

PRESENT: Bill Hollander (Pres.), David VanBuskirk (Past Pres.), Chris Woodall (1st VP), Ashley Stephens (2nd VP), Fred Henderson (3rd Yr.), Jeremy Robbins (3rd Yr.) (appeared by phone), Tim Reeves (2nd Yr.), Jim Wilhelm (1st Yr.), Renee Southerland (Secretary), Jonathan Wilk (Treasurer)

ABSENT: Todd DeSmet (2nd Yr.)

Reading and Approval of Minutes

Bill Hollander completely read the Minutes of October 2020 to get everyone up-to-speed on what we had discussed since we had not had a meeting since then. David VanBuskirk made a motion to accept the reading and approval, seconded by Chris Woodall, motion carried and approved.

Membership

Renee Southerland advised of eleven new members. Ashley Stephens made a motion to vote and approve all as members, except Sherry Montes, as she was not in fire service, but was in administration with Rimkus. Seconded by Jonathan Wilk. Motion carried and approved. Chris Woodall will call her to clarify her credentials and see if she can be voted on as a member during the February meeting.

Treasurer’s Report

Jonathan Wilk advised that Bank of the West was completely closed, and Chris Woodall got the Square account set up with our new bank, Arvest. Jonathan advised of the following:

Transferred from Square One to Arvest (includes a $5.00 service fee)$231.00
Post Office Box renewal by Renee$106.00
PayPal transfer to Arvest$688.00
Stickers and business cards that Renee ordered$61.29
Banking fee (amount charged per month for a commercial banking account)$5.00
Magalassi check cleared$1,000.00
Ordering checks and stamps by Jonathan$48.12

Balance currently in the Arvest account is $13,502.00. Jonathan Wilk requested that Renee Southerland write a check to him for reimbursement of opening the account which was $100.00 of his own money.

Tim Reeves made a motion to approve the report, seconded by David VanBuskirk, motion carried and approved.

Conference

  • Chris Woodall will make contact with all of the speakers that he had lined up for 2020 to make sure they are onboard for October 2021.
  • Chris Woodall is not sure about the Edmond venue at this time, but hopefully as the months pass and more vaccines are given that we can do the conference there.
  • David VanBuskirk had no luck in contacting 511 nor has he received the contact information from Neal Moore that he used to get promotional items as give-a-ways at the conference.
  • Chris Woodall messaged a guy on Linken, Wayne Divelbiss, about promotional items but has not received a response, but will reach back out to him.
  • Tim Reeves brought a sample of wireless earbuds to the meeting that had our logo on the ear ends which we could purchase and give away as promotional items. They are $20.75 each, so 150 would be approximately $3,000. This company is out of North Carolina. He stated he could possibly get them cheaper and will reach out to customusb.com concerning a lower price and advise at the next meeting.
  • We are pending the T-shirt order as give-a-ways until more discussion is had at the next meeting.
  • Ashley Stephens has an account with Gerber Knives and they will give us a discount if we purchase the multi-tool knives from them. They will be $6.00 each, and the website is gerbergear.com.
  • Bill Hollander will call Mr. Albano to make sure he is on board for teaching mental health again.
  • David VanBuskirk discussed that there were lots of changes on NFPA 921, and Renee confirmed Bill Cathcart went to a class concerning the changes on 921 and 1033 and he is still willing to speak at the conference.
  • Tim Reeves advised that someone is speaking at the International conference in April on those changes and we could get information from the International when we send our two board representatives.
  • Chris Woodall advised that if we use NFPA to bring in an electric vehicle they will charge $1,000.
  • Renee Southerland purchased the business cards and stickers which can be handed out at the conference, and she provided several business cards to each of the board members to hand out to prospective members and requested that the date of the conference be written on the back of the cards when handed out.
  • Tim Reeves can get a big-screen TV again to give away.
  • A discussion was had about ordering just plan lanyards (150 of them) instead of imprinted lanyards. A motion was made by David VanBuskirk, seconded by Chris Woodall, and the motion carried and was approved to order 150 plain lanyards. David also suggested re-using them again ones we hand out by having the members turn them back in after the conference.
  • Ashley Stephens stated he could get some of his guys to teach a four-hour block on 921 since part of his team wrote it and ATF would pay for it.

Website

  • Renee Southerland advised that Dan VanBuskirk is checking on being able to revise the website so that more than one person from an agency can be paid for at once instead of paying for each person separately or paying dues separately.
  • David VanBuskirk checked with the International and they advised that maybe by April 1st we could possibly be an enhanced chapter where they would collect the dues for us.

Old Business

  • As for the 501C(3) status, Chris Woodall stated he needed to get more information to the tax lady so that she can file for our organization for the last three years.
  • Jonathan Wilks will call Bank of the West to see if he can get the last four years’ statements, and it was discussed there might be a research charge to do so.
  • Ashley Stephens will get with Heather Stanley regarding the 501C(3) and if she has anything, and Renee Southerland will also look on the thumb drive as well.
  • Chris Woodall stated we needed to get Heather Stanley off of the PayPal and Square accounts, and that he and Jonathan Wilks will get together to figure out how to do that.
  • More discussion was had concerning the plaque for Neal Moore in reference to our organization’s appreciation for his years of service. This plaque will be in the fire flame design as we had used during the 2019 conference. A motion was made by Ashley Stephens for Renee Southerland to go ahead and order the plaque, seconded by Tim Reeves, motion carried and approved.

New Business

  • A discussion was had concerning what delegates we would send from our Board to the International Conference during the third week of April in Atlantic City.
  • Bill Hollander voiced his request to go and Steve Rhodes said he would go if no other Board member wanted to go.
  • Ashley Stephens made the motion and it was seconded by Tim Reeves to send these two board members to the conference and pay allowable expenses. Bill Hollander and Steve Rhodes will attend.

Next Meeting

  • The next meeting is Thursday, February 18th at 10:00 a.m., at Oklahoma Farm Bureau in Tulsa, located at 10777 South Memorial Drive.
  • A Motion to adjourn was made by Ashley Stephens, seconded by Jeremy Henderson. Motion carried and approved.
22 Oct 2020

OKIAAI Board Minutes 10/22/20

Date: Thursday, October 22, 2020
Time: 10:28 a.m.
Location:  Oklahoma Farm Bureau, Tulsa, Oklahoma

Call to order by President

Made by President Bill Hollander

Roll Call

PRESENT: Bill Hollander (Pres.), David VanBuskirk (Past Pres.), Chris Woodall (1st VP), Fred Henderson (3rd yr.), Tim Reeves (2nd Yr.), Todd DeSmet (2nd Yr.), Jonathan Wilk (1st Yr.), Jim Wilhelm (1st Yr.), Renee Southerland (Secretary)

ABSENT: Jeremy Robbins (3rd yr.), Ashley Stephens (2nd VP)

Reading and Approval of Minutes

Tim Reeves made the Motion to forego the reading and approval of the Minutes, seconded by Todd DeSmet.  Motion carried and approved.

Membership

No new membership

Treasurer’s Report

The new bank account at Arvest is now in full swing and Bank of the West is closed after the transfer that was made to Arvest in the amount of $13,578.00 +/- in change.  There was also a PayPal transfer made in the amount of $305.92.  One check cleared in the amount of $48.57 which was for Todd’s drink purchase for the Claims Association Golf Tournament.  Jonathan looked through all of the paperwork provided by Neal Moore and could not find the check from Southern Farm Bureau that was sent a year ago for two of their members to attend the conference in the amount of $400.00.  We need to request another check from them per their letter.  Jonathan also needs to be reimbursed $100.00 for opening the Arvest account.  Motion made by David VanBuskirk to accept the Treasurer’s Report, seconded by Chris Woodall.  Motion carried and approved.

CFI

None

Website

  • Dan VanBuskirk now has the disk of photographs provided to him by David VanBuskirk.  David will meet with Dan to go over the photographs.      

Annual Conference:

  • Ashley Stephens agreed to speak on the McGirt case and will have a 2-hour slot.
  • Todd DeSmet will get with the Copart guy (that we met at the OCA golf tournament) who said he would get us an electric vehicle exemplar.
  • 511 Merchandise – David VanBuskirk needs Neal Moore’s source.
  • Chris Woodall has 511 contact through Linkin in this area and will provide to David.
  • David VanBuskirk brought a hoodie for us to look at as a giveaway. 
  • Fred Henderson stated he was not opposed to the hoodie, as well as also providing a T-shirt that Renee Southerland had suggested.  
  • Discussion was had concerning having the next conference in 2021 at the Edmond Fire Department venue versus other venues.  If we have it at the Edmond Fire Training Center, then it is a huge cost savings to help rebound from 2019 cost at the Hard Rock.  
  • Tim Reeves suggested the golf tournament as an option and there was a discussion on how to do this and get sponsors. 
  • Jonathan Wilk suggested having a discussion concerning the cost from the last conference concerning what cost will be spent at next 2021 conference.   
  • A continued discussion was had about what to give away to paid attendance.
  • David VanBuskirk wants to raffle all items from past conferences that are in his storage.  Everyone agreed.  
  • Todd DeSmet indicated that Farm Bureau has a large cooker and he could use that to cook steaks as an option as one of the evening meals. 

Old Business:  

  • Todd DeSmet requested an update on any information about our chapter being an “enhanced chapter” and David VanBuskirk said he would follow up with his contact. 
  • Chris Woodall needs banking information to give to the tax lady that filed the tax return for the last three years.
  • Renee Southerland to send a blast to the members to pay their dues, if not already paid. 
  • The Magalassi $1,000 check needs to be paid to the Magalassi Foundation.  Jim Wilhelm will get this to Billie.  
  • Renee Southerland to check the Post Office Box.  
  • Jonathan Wilk has a login for Bank of the West and will print statements for Chris Woodall for the taxes.
  • Renee Southerland will request a $400 duplicate check from Southern Farm Bureau since the other one was lost.  
  • Another discussion was had about the challenge coins, but since they come from across seas, it was hard to get them because of the virus situation.  Renee Southerland said she could check with Midwest Trophy again on the cost. 
  • Fred Henderson indicated he had not called Dale Wade yet concerning the 501c(3), but he will email him.  

New Business

  • We welcomed new member Steve Rhodes.
  • Need to do a plaque for Neal Moore to have it ready at the next 2021 conference.

Next Meeting

Next meeting will be on Thursday, January 14, 2021, at 10:00 a.m. at Edmond Fire Training Center. David VanBuskirk made the Motion to adjourn, seconded by Tim Reeves.  Motion carried and approved.

22 Sep 2020

OKIAAI Board Minutes 9/22/20

Date: Tuesday, September 22, 2020
Time: 10:15 a.m.
Location: Tulsa, Oklahoma

Call to order by President

Made by President Bill Hollander

Roll Call

PRESENT: Bill Hollander (Pres.), David VanBuskirk (Past Pres.), Chris Woodall (1st VP), Ashley Stephens (2nd VP), Fred Henderson (3rd yr.), Tim Reeves (2nd Yr.), Todd DeSmet (2nd yr.), Renee Southerland (Secretary)

ABSENT: Jonathan Wilk (1st yr.) Jim Wilhelm (1st yr.) Jeremy Robbins (3rd yr.)

Reading and Approval of Minutes

Ashley Stephens made the Motion to forego the reading of the Minutes, seconded by Tim Reeves. Motion carried and approved.

Membership

James Nelson, Interim Chief of McLoud Fire Department. Tim Reeves made the Motion to approve his membership, seconded by David VanBuskirk. Motion carried and approved.

Treasurer’s Report

No report to provide. David VanBuskirk made the Motion to suspend the Treasurer’s report until the next meeting, seconded by Bill Hollander. Motion carried and approved. Fred Henderson advised that he and Jonathan Wilk would be meeting with Neal Moore to get the Treasurer information, since Neal has resigned and will be providing a resignation letter.

CFI

None.

Website

Dan VanBuskirk is now in possession of a disk of photos from David VanBuskirk of the last conference and will be posting photos on the website soon. 

Annual Conference

  • David VanBuskirk would like to push for us getting giveaways and to go ahead and get them ordered. He has called 511 for ideas and also advised that Truspec has hoodies for $35.00. 
  • Tim Reeves talked to Wal-Mart regarding clearance items of hunting items to be given away as raffle items. 
  • David VanBuskirk also suggested be watching for clearance items, especially in reference to a Black Stone griddle to be given away as a raffle item. 
  • Renee Southerland advised that Curtis stated he would donate for this coming conference, but since it was cancelled he will donate for the next conference. She has the OU football already signed by Lincoln Riley and the OSU football signed by Mike Gundy. She suggested that the soft tee shirts be given away to the members at the next conference for those who attend. 
  • Tim Reeves will check into Challenge Coins to be given away at the conference to the paid members as well. 
  • Todd DeSmet suggested to ask every member to donate a coin from their department and we could display the coins on a case as a raffle item. David VanBuskirk suggested giving five tickets for each coin that was provided. 
  • Todd DeSmet also advised that one of the gentlemen that we met at the golf tournament for the Oklahoma Claims Association worked at Copart and said he could get us an electric car for display. 
  • Bill Hollander suggested Ashley Stephens speak in reference to the McGirt case. Ashley agreed that he would do so. 
  • Tim Reeves also mention that we received business cards at the golf tournament from prospects for possible vendorships next year. He also advised that Scott Rodgers mentioned that Ryder Truck is putting out 80 fleet trucks in December that will be electric and commissioned through Tesla, so be watching for Ryder electric truck fires. 

Old Business

  • Chris Woodall advised that the tax company he is dealing with tried to resubmit our 501(c)(3) and the IRS would not accept it. His tax lady was advised that no tax returns had been filed for our organization since 2014 when Dale Wade left. Apparently, we need to file tax returns from that point forward or completely start over. She is checking into it. Our tax exempt was revoked in May of 2008. 
  • Chris Woodall advised that Mac Smith, CPA, set up the original non-profit and Chris will call him. 
  • Fred Henderson will call Dale Wade to see if he has any of the corporation / non- profit paperwork. 
  • Todd DeSmet said that Curtis called him regarding the Billy Magalassi fund and Ashley Stephens advised it was an automatic payment each year to that fund of $1,000. We did sent payment last year to the foundation. 
  • David VanBuskirk made a Motion for Jonathan Wilk to be interim Treasurer until the resignation letter was received from Neal Moore. Bill Hollander advised that no letter had been received from Neal to date and Fred Henderson will call Neal concerning the resignation. 
  • Ashley Stephens indicated the hesitation from the last meeting was due to Bill Hollander not being present even though he had received a verbal resignation from Neal Moore. 
  • Bill Hollander officially appointed Jonathan Wilk as Treasurer going forward as he confirmed he did receive a verbal resignation from Neal Moore. 

New Business

  • Bill Hollander advised that Neal Moore has been an asset to the association and requested he be given a lifetime membership going forward at the next conference. Ashley Stephens made a Motion for Neal to receive that lifetime award, seconded by Fred Henderson. Motion carried and approved. Fred will advise Neal of this award so that he can attend the next conference in October 2021. 
  • David VanBuskirk made a Motion to reimburse Todd DeSmet for the beer that was purchased for the Oklahoma Claims Association Golf Tournament. Fred Henderson seconded the Motion. Motion carried and approved. 
  • Renee Southerland advised that she and Jonathan Wilk met with Arvest Bank on the previous Monday and had a new account opened using Jonathan’s money of $100 since we have not yet received any funds from the Stillwater National Bank account that Neal Moore was operating. Neal is to get that account closed. 
  • Renee Southerland also advised that she received a letter from Southern Farm Bureau in Arkansas that their $400 check (that was written in September of 2019) for two of their claim reps to attend the conference in October of 2019 was never cashed. Fred Henderson will check to see if Neal Moore still has that check, as Renee Southerland had given it to Neal. 
  • Renee Southerland advised that Burn Camp sent a thank you letter for the $5200.00 check they received from the last conference from the raffle proceeds. 
  • David VanBuskirk suggested to add a tab on the website about the Burn Camp and list the donors that give to the Burn Camp each year and to have Dan VanBuskirk post the photos from the last conference for this particular tab. 
  • Renee Southerland suggested that we get generic OKIAAI business cards for everyone to have available to hand out when needed. Bill Hollander made the Motion to have those business cards made, Chriss Woodall seconded the Motion. Motion carried and approved. 
  • Renee Southerland also advised that Sonnie Maughan from Rimkus wants to be reimbursed their $300 vendor fee that was going to be used for this year’s conference. Renee saw her at the golf tournament and advised her a check would be sent within thirty to sixty days after the new Treasurer got the new bank account opened and funds in the account. 
  • Tim Reeves suggested a golf tournament for the day before the conference for next year in October. Discussion was had. David VanBuskirk advised the golf tournament would be a great thing but we would need a sponsor to chair it and organize it, as that is something our organization has not done. 
  • Bill Hollander stated he would like to appoint Steve Rhoades for First Year to take Jonathan Wilk’s place. Ashley Stevens called him during the meeting and he formally accepted as the First Year Board member. Ashley will provide the email address to Renee Southerland so that she can add him in the Minutes and to the website. 

Next Meeting

Next meeting will be on Thursday, October 22, at 10:00 a.m. at Oklahoma Farm Bureau at 10777 South Memorial Road in Tulsa. Ashley Stephens made the Motion to adjourn, seconded by Tim Reeves. Motion carried and approved. 

27 Aug 2020

OKIAAI Board Minutes 8/27/20

Date: Thursday, August 27, 2020
Time: 10:08 a.m.
Location: Zoom meeting

Call to order by President

Made by 1st Vice President Chris Woodall

Roll Call

PRESENT: David VanBuskirk (Past Pres.), Chris Woodall (1st VP), Ashley Stephens (2nd VP), Fred Henderson (3rd Yr.), Jeremy Robbins (3rd Yr.), Tim Reeves (2nd Yr.), Todd DeSmet (2nd Yr.), Jonathan Wilk (1st Yr.), Jim Wilhelm (1st Yr.), Renee Southerland (Secretary)

ABSENT: Bill Hollander (Pres.), Neal Moore (Treasurer)

Reading and Approval of Minutes

Tim Reeves made a Motion to forego the reading of the July Minutes, seconded by Ashley Stephens, Motion carried and approved.

Membership

Bruce Swearengen paid for membership in August.

Treasurer’s Report

This information was provided to Renee Southerland by Bill Hollander prior to the meeting since he could not attend. The balance was $13,918.32 for the time frame of July 15 through August 13, 2020. No deposits, credits or withdraws made during that time frame.

CFI

Tim Reeves received his CFEI – Certified Fire and Explosion Investigator license.

Website

Dan Van Buskirk made revisions to the website for all dates to be 2021 for next year’s conference, and the sponsorship and vendorship forms were also revised and added to the website. David VanBuskirk has photographs from last year’s conference and will get those to Dan VanBuskirk to update all the pictures on the website.

Annual Conference

  • Chris Woodall made contact with all speakers concerning the cancellation of this year’s conference and to speak again next year. Everyone agreed. We will do the same agenda.
  • The new 921 is out. If Bill Cathcart is still going to speak, Renee Southerland will need to make sure he has a copy to review.
  • Jeremey went to a Zoom class that the International put on which discussed the changes of 921. Basically, Chapter 19 classifications state you will not classify a fire anymore and that the explanation needs to be in the narrative. The changes took effect as soon as 921 came out. Everyone needs to remember it is just a “guide”.
  • Unsure when the new edition of 1033 will come out and what those changes will be.
  • Dave Hallman can still bring evidence for next year’s conference as talking points.
  • Chris Woodall advised that Rimkus will need to be reimbursed for their vendorship that they paid this year in the amount of $300.
  • Ashley Stephens advised that “CFI Trainer” is still available for continuing education credits.
  • Bill Hollander advised Renee Southerland that Albano can do a mental health Zoom this year for two hours credit if we want to schedule it.

Old Business

Chris Woodall advised that the IRS is still backlogged for our non-profit paperwork, so he has no update.

New Business

  • David VanBuskirk advised the President has the right to appoint a temporary Treasurer, but since the President is not at this meeting, it would then go to 1st Vice to appoint.
  • Chris Woodall appointed Jonathan Wilk as temporary Treasurer pending Jonathan Wilk and Fred Henderson meeting with Neal Moore to obtain his written resignation.
  • David VanBuskirk advised if Jonathan Wilk takes over permanently then we would have a Board position open and how would that be approached.
  • It was discussed that the First Year Board member could be from last year’s votes, which were Gina Coleman, Steve Rhoades, and Jesse Dean, and the Board decided to discuss further at a later Board meeting.
  • Renee Southerland advised that Bill Cathcart said it was okay to freeze all of our positions until the next annual conference in October 2021, which at that time we would just “ratify” during the annual meeting that we froze them the prior year.
  • David VanBuskirk made the Motion to freeze all positions until October 2021, seconded by Fred Henderson, Motion carried and approved.
  • Renee Southerland suggested that we use this extra time we have to start collecting giveaways for next year’s conference as we set the bar during the Hard Rock conference for giveaways.

Next Meeting

Next meeting will be on Thursday, September 24, 2020, at 10:00 a.m. at Farm Bureau in Tulsa. Jeremy Robbins made the Motion to adjourn, seconded by Tim Reeves. Motion carried and approved.

10 Aug 2020

2020 Conference Cancelled

Dear IAAI-OK Members,

After much careful thought, consideration, and discussion, your OK-IAAI executive board has voted to cancel this year’s annual conference. We had all hoped that the COVID-19 pandemic would have abated by now but that is just not the case. As I write this letter to you, news reports continue to come in about new cases and deaths. Your OK-IAAI executive board does NOT want to put any of you, our valuable members, speakers, hosts, or your families at risk and we felt this was the most responsible and prudent action to take at this time.

For those of you that depend on this conference for the majority of your CLEET hours, I do have some good news! Board member Ashley Stephens has been in contact with CLEET and informs us that they will count CFITrainer.net training hours as creditable CLEET hours, at least for this year. Following is the email from Ashley:

I spoke with Tami from CLEET. Our members can receive CLEET hours for completing the CFI Trainers online. Once completed, they need to fill out the Report Of Training Form. They will then scan and email that form, along with any certifications of training, (provided by CFI Trainer), to the following email address: Online_Training_Report@cleet.state.ok.us. To access the CFI Trainers go to www.cfitrainer.net and register for an account, which is free. There are 71 available training programs from which to choose.

It will be a great conference next year as we will be focusing on electric vehicle fires, changes to NFPA 921 and 1033, and much more. Check out the new conference dates on our website! Please stay safe and we look forward to seeing you next year!

Wm. S., “Bill”, Hollander, President OK-IAAI

28 Jul 2020

OKIAAI Board Minutes 7/28/20

Date: Tuesday, July 28, 2020
Time: 10:00 a.m.
Location: Zoom meeting

Call to order by President

Made by President Bill Hollander. 

Roll Call

PRESENT: Bill Hollander (Pres.), Chris Woodall (1st VP), Ashley Stephens (2nd VP), Fred Henderson (3rd Yr.), Jeremy Robbins (3rd Yr.), Tim Reeves (2nd Yr.), Jim Wilhelm (1st Yr.), Renee Southerland (Secretary)

ABSENT: David VanBuskirk (Past Pres.), Todd DeSmet (2nd Yr.), Jonathan Wilk (1st Yr.), Neal Moore (Treasurer)

Reading and Approval of Minutes

Ashley Stephens made the motion to forego the reading and approval of Minutes, seconded by Jeremy Robbins, Motion carried and approved.

Membership

No new members.

Treasurer’s Report

Bill Hollander requested Neal to provide a Treasurer’s Report but was not received by the time the meeting began.

CFI

No reports.

Website

  • Bill Hollander wants to make sure David VanBuskirk has gotten the 2019 pictures to Dan to put on the website.
  • Renee Southerland will check with Dan about taking the current October dates off the website and replacing them with the 2021 dates.

Annual Conference

  • Chris Woodall advised that the hotel called and was looking at restricting any conferences they had scheduled which would then any rooms we had on hold for our conference since it would be at the Edmond Fire Training Center nearby. The speakers he has lined up also have concerns about going forward with the conference. He talked with Bill Hollander and wants to make the best decision and thinks it is best to cancel this year’s conference due to the COVID numbers rising. 
  • At this time a Motion was made to cancel this year’s conference by Chris Woodall, it was seconded by Tim Reeves, Motion carried and approved. Bill Hollander will send out a letter to the members (for Renee to email) but it will be mid-August before he can do so. 
  • Jeremy Reeves suggested the possibility of a virtual class. 
  • Ashley Stephens indicated he would check with Tami at CLEET regarding our members to use CFItrainer.net as additional training for the continuing education hours that are needed. That can be put out to the membership in the letter. He is not sure how we would do any Zoom training at this time. 
  • Chris Woodall indicated that Jensen Hughes has done a lot of virtual training and received ODI and OBA credits and that link can also be put in the letter. 
  • Bill Hollander indicated that OMAG also has good training that can be used and the link can be put on the website. Mental health is online as well. 
  • Chris Woodall advised that maybe we could do a Webinar with Albano since he was scheduled to do the mental health section the last day of the conference. 
  • Fred Henderson indicated we could check with local Police Departments and can use their online training. 
  • Bill Hollander indicated he would check with Albano after hearing from Ashley Stephens about the CLEET info. 
  • Tim Reeves wanted to know what “no conference” would mean for the election of our officers and the status of their current positions and if they could carry over for next year. 
  • Bill Hollander indicated that FMAO froze all of their positions to be reinstated for the next year. 
  • Renee Southerland indicated that we had already received $300 from Rimkus to be a vendor this year and Chris Woodall indicated he would talk to Sonnie Maughn concerning postponing their vendorship until 2021. 
  • The new dates for the 2021 conference were established as October 20 – 22, 2021, and Chris Woodall will advise the current speakers of those new dates so that they can speak next year. 
  • It was requested for Ashley Stephens to possibly speak at the next conference in 2021 or maybe do a Webinar this year regarding the Federal Court decision concerning crimes on Indian land. 
  • Jeremy Robbins indicated he would check on the cost for getting patches with Velcro to give as a give-away for next year. 

Old Business

None.

New Business

  • Ashley Stephens requested Bill Cathcart to review the by-laws regarding freezing our positions for this year and requested Bill be a part of the next meeting to discuss this issue. 
  • Ashley Stephens suggested we waive the dues issues for this year from any members since we are not having a conference. 
  • Bill Hollander indicated it was okay to waive but the Board members still needed to pay or make it optional for everyone to pay. 

Next Meeting

Next meeting will be by Zoom on August 27, 2020, at 10:00 a.m. Chris Woodall will send the link. Ashley Stephens made a motion to adjourn the meeting, seconded by Fred Henderson. Motion carried and approved.