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26 Mar 2019

OKIAAI Board Minutes 3-26-19

Date: March 26, 2019
Time: 9:33am
Location: Oklahoma Farm Bureau, 10777 South Memorial Drive, Tulsa, OK

Call to Order: President David VanBuskirk made the call to order.

Roll Call:

Present: Ashley Stephens (Past President) David VanBuskirk (Pres.), Bill Hollander (1stVP), Chris Woodall (2ndVP), Jonathan Wilk (3rdyr), Todd DeSmet (1stYr.), Tim Reeves (1stYr.), Neal Moore (Secretary Treasurer) Renee Southerland (Executive Secretary)

Not in Attendance: Jim Wilhelm (3rdyear), Fred Henderson (2ndyear), Jeremy Robbins (2ndyear)

Special Guest: None

Reading and Approval of Minutes: Neal suggested to add in who was not present at the next Minutes. Ashley Stephens made the motion to approve the February Minutes, seconded by Tim Reeves. Motion carried / approved.  

New Membership:  None 

Treasurer’s Report: Neal Moore advised $16,189.27 is our current balance, but he has yet to make two deposits.  Motion made by Ashley Stephens to approve bank account balance, seconded by Chris Woodall, motion carried / approved.  

Secretary’s Report: None 

Committee Reports: None

Annual Conference:

Bill Hollander has calls into Albanco and Donnie Howard regarding speaking on forensic fire deaths.  He and Tim Reeves went to a few places, Double Tree in downtown Tulsa, the Hard Rock, and Embassy Suites.  All are somewhat comparable but have pros and cons.  Will send an email with further information to vote on.  

Jonathan Wilk called TCC and it is $200 a day for the conference room which includes audio visual, but you would have to coordinate with Tulsa Fire Training to do a burn.  He is waiting on additional information, but a hotel would not be needed since the conference would be at TCC.  

Todd Desmet confirmed that Mark Winthold can speak for two hours and Mike McGee can speak for two to four hours on Infotainment Center on a vehicle.  We would need to provide his travel expenses only. Todd Desmet did try to reach out to Sticks Larsen but not return call yet.  Ashley Stephens will contact him and see if he will speak one to two hours. 

Bill Hollander has not yet called Dave Walker, but he would need to be advised on what he would speak about from a homicide standpoint and how to share information back and forth.  We would need him for one hour.  

David VanBuskirk advised Barry will speak and needs ideas and we will send him ideas, but Barry needs to commit for at least 8 hours.  David also called another lady at the OSBI for logistics and cell phone pings and cell phone tower language who could speak for approximately two hours.  

Renee Southerland contacted Harvey Pratt for a one to two hour slot, but he needs to know which day because he has other commitments with the Smithsonian.  

Jonathan Wilk suggested contacting Miles King with OSBI that has information on drones.  

Neal Moore suggested contacting a marijuana speaker about fires in grow facilities.  

Ashley Stephens will call agents at ATF in Colorado to come speak.  

* * *

By the next Board meeting we need to decide where the conference will be. Bill Hollander advised that Scotty is not in charge of the burn camp and need the name of that new person at the next meeting.  

Regional Conference: A question was asked if OKIAAI needed to get involved to sponsor.

Nominating: None

Membership: Current membership count – 85 attended the last conference in 2018.

CFI: Mike Schatz got CFI after the last OKIAAI conference.  

Website: 

Old Business:

  1. Midwest Trophy Shirts: The Board will decide two to three months before the conference as to what items to order to give away for those attending the conference.
  2. Photo Award Checks: Received by Neal and will send out to award recipients, Stangl and Zalewski.
  3. Website Invoices: Will pay.
  4. IAAI Conference Registration: Chris Woodall will go and we will reimburse expenses / Tim Reeves is going and is sponsored by the Tribe.
  5. Gift Card: $100 was paid by Neal Moore to Renee Southerland for Janice Menser=s gift card.
  6. Insurance Credits from OBA: Not resolved yet. David VanBuskirk has reached out to Vandola.  For this year going forward Chris Woodall will handle OBA and Ashley Stephens will handle CLEET and Todd Desmet will hand the Insurance Commissioner for credits.

New Business

  1. Flyer: Tim Reeves started a flyer for non-profit. The handout was passed out, can use it when asking for donations.  Tim will send to the Board after Billy Magalassi fund is added.
  2. Discuss and vote on new Secretary and Treasurer language: David VanBuskirk will have to change the language for it to be Secretary only and Treasurer only.  David will make changes and submit regarding Section 6 and Section 7.
  3. Vote on Approval for SSL website change: The website was cleaned up by Dan VanBuskirk because it was hacked.  David suggested for his brother, Dan VanBuskirk, to maintain the computer website with SSL security and for continuing maintenance by Dan at $85.00 an hour.  Motion made by Bill Hollander to accept this, Neal Moore seconded, Motion carried and approved.
  4. New plaque from Midwest Trophy: Will be done by next meeting.
  5. IAAI Invoices by International: David VanBuskirk checking on how the International is coming along with their new system to do invoicing for State Chapters.
  6. Email Blast: Will be adding Department of Insurance Adjusters=emails during the month of April and then can send out email blast at the end of April or into May for the next Chapter meeting in October.
  7. Annual Conference Fee: It was suggested by Renee Southerland to increase the conference fee since the amount that was on the website versus the amount that was on the past billings were different. A discussion was made to increase the conference by $10.00 for each day.  David VanBuskirk will check again about payments being made online, even though we are supposed to approve each member, but we might could accept payment and then refund if we do not want to approve them.
  8. Conference Information: Bill Hollander wanted to know how to stay active with Rimkus since Chris Woodall no longer works there so that we can get a sponsorship from them during the next conference.

Next Meeting:

Tuesday, May 7, 2019, at 10:00 a.m. at Cathcart & Dooley, 2807 North Classen Boulevard, Oklahoma City, Oklahoma. 

Motion made by Bill Hollander to adjourn the meeting, seconded by Ashley Stephens. Motion carried.

19 Feb 2019

OKIAAI Board Minutes 2-19-19

Date: February 19, 2019
Time: 11:00 a.m.
Location: Oklahoma Farm Bureau, 10777 South Memorial Drive, Tulsa, OK

Call to order by President: President David VanBuskirk made the call to order.

Roll Call: The following were present:David VanBuskirk (Pres.), Bill Hollander (1stVP), Jonathan Wilk (3rdyr), Fred Henderson (2ndYr.), Todd DeSmet (1stYr.), Tim Reeves (1stYr.), Renee Southerland (Executive Secretary)

Special Guest: None

Reading and Approval of Minutes: Tim Reeves made the motion to accept the Minutes from January 2019, seconded by Bill Hollander, approved unanimously, motion passed.

New Membership: Unknown at this time as the 2018 Conference spreadsheet needs to be compared with past members spreadsheets to determine the new members and what their member numbers will be.

Secretary/Treasurer’s Report: Neal Moore provided the present balance to David Vanbuskirk: $17,165.23 in the account. Motion to approve was made to accept the balance by Jonathan Wilk, seconded by Fred Henderson, approved unanimously, motion passed.

Scott Crow contacted Renee Southerland to get his member number, however, no member numbers were given at the 2018 conference for the new attendees. She will be matching up any new members, compared to old spreadsheet member and then new member numbers will need to be decided upon for those individuals. That can be discussed at the March meeting.

Committee Reports: None

Annual Conference:

  1. Establish dates – David VanBuskirk updated the website with information coming soon about the conference which has tentatively been scheduled for October 23rdthrough 25th.
  2. Location – It was discussed about the possibility for the conference to be at Camp Gruber near Muskogee in order to do the post-blast conference, however, after much discussion about the length of the time of this type of conference it was decided to scratch the post-blast idea and have speakers at the conference instead. Todd Desmet suggested a digital/electronic=s theme. The following was discussed as to who would call whom to try to get speakers:
  3. Todd Desmet – will call Mike McGee with Unified (as he is a forensic lock expert), Michael Manni with Capital Investigating, and Mark Wenthold with NICB out of Pennsylvania.
  4. David VanBuskirk will call Barry Graham, Arson Investigator with ATF, and will call one of the analysts with the OSBI concerning GPS positioning. It was also suggested to have someone speak about drone and CSI reconstruction with GPS.
  5. Renee Southerland will contact Harvey Pratt who is a retired OSBI forensic artist.
  6. Bill Hollander will contact Dr. Bill Albanco, a Chemical Neuro Psychologist.
  7. Jonathan Wilk will contact the State Insurance Commissioner=s office as he has a contact with someone who could speak at the conference.
  8. Bill Hollander will contact Dave Walker with homicide at Tulsa Police Department
  9. Todd ? – (Forgive me, I cannot remember who suggested this) – will contact Sticks Larson of the Gang Unit (who does Live PD) for Tulsa Police Department
  10. Todd Desmet suggested adding our website link to the IAISU website link so that they could have access to conference information. He also suggested we get the email list from the State Insurance Commissioner=s office of all of the adjusters to add to the email blast list.
  11. As for the Conference, Bill Hollander will check with River Spirit Casino in Tulsa for the cost to have our conference there and any rate reduction in the rooms.
  12. David VanBuskirk will check with the Osage Casino for the same thing. Jonathan Wilk will check with Tulsa Community College concerning their facilities for the conference as they also have a cafeteria and next door is the Tulsa Fire training ground which a car could be burned there if decided.
  13. Conference survey – N/A

Regional Conference: Ashley might do a post blast seminar.

Nominating: N/A

Membership: Current membership count – 85 attended the last conference in October 2018.

CFI: No information provided

Website:

  1. Updates made – Updates were made to the home page and info re: the Board members.
  2. Updates still needed in other areas.
  3. Website platform update from Dan VanBuskirk- Need Dan to revise the platform with the website which will take 3 to 4 hours and approximately $300 to $400. A motion was made by Fred Henderson for Dan to fix the platform with a budget of up to $500.00, seconded by Tim Reeves, approved unanimously, motion passed.
  4. Conference website updates will be added.

Old Business:

  1. Membership renewal, November 1st– It was decided that membership renewal would begin November 1stthrough October 31stof the following year, or at the Conference if that is when membership is paid.
  2. Select 2 delegates for the International IAAI – Tim Reeves will be going, but one more delegate needs to go. If you are interested, let David VanBuskirk know.
  3. Photo award money – The first and second place awards information was given to David VanBuskirk to discuss with Neal Moore about the photo award money needing to be sent to Stangl & Zalewski. Neal Moore will supply the amount for the burn camp that Cathcart & Dooley needs to match. (He later did and it was $900). Cathcart & Dooley will be requested to send funds to match the amount.
  4. Past President plaque– It was decided upon to take the plaque back to Midwest Trophy to have them re-laser all of the other past labels to the present laser font they had used for this past year so it would all look the same. Marci Straw, with Midwest Trophy, advised they would do this for free since the last plate had been done by laser and not by etching as all of the past plates were done. (This plaque was taken to Midwest Trophy on Friday morning, February 22, 2019.)
  5. CLE Credits– David VanBuskirk has texted Jeff VanDolah concerning the status of getting the 2018 conference credits approved by the OBA for the lawyers that attended.

New Business:

  1. There is a Vance AFB firefighter who wanted more information regarding the Conference and the National Fire Accreditation and Ashley Stephens is responding to him.
  2. It was discussed for a $100 gift card to gift to Janice Menser for preparing the email blast list of the fire departments in Oklahoma. This motion was made by Fred Henderson and seconded by Todd Desmet. The motion was approved.
  3. Items (T-shirts, ball cap, bags, etc.) were brought by Renee Southerland that were donated by Midwest Trophy (with the OKIAAI) logo to be purchased for the upcoming conference. It was discussed that since not all members of the Board were present that we would bring back those items next Board meeting to discuss once again.
  4. As for donations, Tim Reeves (?) now has a football with the Heisman Award Winners=signature and trying to get Coach Switzer to give two tickets to a football game.
  5. Bill Hollander suggested putting an article and conference information in the OSFA newspaper.
  6. Motion to adjourn made by Bill Hollander, seconded by Todd Desmet. Meeting adjourned.

Next Meeting: Tuesday, March 26, 2019 at 10:00 a.m. at Tulsa Farm Bureau, 10777 South Memorial Drive, Tulsa, Oklahoma.

15 Jan 2019

OKIAAI Board Minutes 1-15-2019

Date: 1/15/2019
Time: 10:00 a.m.
Location: Cathcart & Dooley, 2807 Classen Boulevard, Oklahoma City, OK 73106

Call to order by President: President David VanBuskirk made the call to order.

Roll Call: Ashley Stephens (Past Pres.) (Absent), David VanBuskirk (Pres.), Bill Hollander (1stVP), Chris Woodall (2ndVP, Jim Wilhelm (3rdYear) Jonathan Wilk (3rdYear) (Absent), Fred Henderson (2ndYear), Jeremy Robbins (2ndyear), Todd Desmet (1stYear), Tim Reeves (1stYear), Renee Southerland (Executive Secretary), Neal Moore (Secretary/Treasurer) (Absent)

Special Guest: None

Reading and Approval of Minutes: Chris Woodall made the Motion to forego the reading of the Minutes from November 2018, seconded by Fred Henderson, approved unanimously. Motion carried.

New Membership: Neil will advise by email who the new members are from the last conference. There were four memberships requested by email in 2018 that had not been responded to during that time. There was a Motion from Bill Hollander to approve the four pending memberships, seconded by Tim Reeves, approved. Motion carried.

Treasurer’s Report: Neil will email a report.

Committee Reports: None

Annual Conference: It was discussed that the annual conference be Afour days@instead of three days which would either begin on Monday, October 21, 2019, or Tuesday, October 22, 2019. This will depend on Ashley’s schedule as he advised he needed four days for a post-blast analysis conference. Still a possibility for it to be three days. Todd and Bill will go to the salvage yard (Manheim) in Sapulpa to inspect their facilities for this conference. Depending on their availability to host the conference, then Bill will check with River Spirit Casino. Possible issues with the conference being at a casino and then another location would need to be determined.

David will check with Survey Monkey to send out survey questions about doing the conference at a casino and doing a four-day conference versus a three-day conference and will advise concerning Survey Monkey at the meeting in February.

Bill Hollander reached out to the burn camp and they can do a one-hour presentation at the conference.

Per Chris, we need a PowerPoint and agenda to give to Todd so that the Oklahoma Insurance Department can have it and approve it for continuing education. The deadline is August 1stto get that to OID.

It was discussed to get the new list of fire departments from Maddy at the State Fire Marshal’s Office as that list might possibly have email addresses for those departments to use in the email blast. (Have since received list from Maddy).

Bill also suggested putting our conference information in the OSFFA publication and would call concerning the cost.

Regional Conference: None

Nominating: None

Membership: Neal will have the current membership count. There was also discussion how to charge for membership this year such as pend any email requests until August and send an email in August to bill everyone for the conference amount and/or membership amount.

CFI: David is working with Jeff Vandolah concerning the Oklahoma Bar Association credits for the attorneys that attended.

Website: David has spoken with his brother about updating the website with the following information:

  • Adding Minutes monthly
  • Conference information for 2019
  • New P.O. Box address
  • Photograph award winners and of photographs
  • Taking out the monetary award for the photograph for the photography awards
  • Change background picture
    Photography deadline of September 1stand Investigator of the Year deadline of October 1st

Report from Executive Secretary: None

Report from Secretary/Treasurer: None

Old Business: Photo award money needs to be paid to the award recipients for 2018. David will tell Neal to send them $50.00 each.

New Business: The 501(c)(3) letter was requested to be sent to everyone as all board members need to get donations for the conference this year.

International conference is April 15ththrough 19thin Jacksonville, Florida. David would like to go and one other. If interested, let him know by email.

Next Meeting: Tuesday, February 19, 2019, at 11:00 a.m., Farm Bureau Office, 10777 South Memorial Drive (go in the legal door on the south side and straight back to the board room). Pizza will be served (thank you Todd!).

18 Nov 2018

OKIAAI Board Minutes 11-18-2018

Date: November 18, 2018
Time: 10:08 a.m.
Location: Tulsa ATF Office

Call to order by President: President David VanBuskirk made the call to order

Roll Call: Ashley Stephens (Past Pres.), David VanBuskirk (Pres.), Bill Hollander (1stVP), Chris Woodall (2ndVP), Jim Wilhelm (3rdYr.), Jonathan Wilk (3rdyr), Fred Henderson (2ndYr.), Jeremy Robbins (2ndyr), Todd DeSmet (1stYr.), Tim Reeves (1stYr.), Renee Southerland (Executive Secretary), Neal Moore (Secretary/Treasurer)

Reading and Approval of Minutes: None

New Membership: No report at this time

Treasurer’s Report: Neal Moore reported $16,415.46 in the account. Motion to approve Treasurer’s amount made by Ashley Stephens, and seconded by Bill Hollander, approved unanimously.

Committee Reports: None

Annual Conference: 87 Attendees, results of surveys discussed. The majority were pleased with the prizes, facility location, but not the cabins. A suggestion was made for all Board Members to solicit their city/area for give-a-ways for the next conference. Post-blast analysis class was discussed by Bill Hollander as well as location discussion.

Regional Conference: None

Nominating: None

Membership: To be determined next meeting.

CFI: Mike Schatz received CFI. Brian Zalewski is taking his test.

Website: Dan Van Buskirk will update website. Ashley Stephens requested Facebook page to be developed. Motion was made by Bill Hollander and seconded by Neal Moore, approved unanimously.

Report from the Executive Secretary: None

Report from Secretary / Treasurer: None

Old Business:

New Business:

  • Tim Reeves will take the old laptop and put information on exterior hard drive
  • Boxes of old documents will be kept in Renee Southerland’s office for the time being and not scanned due to the volume of records
  • Renee Southerland will get with Midwest Trophy to get the photo plates made for the photo winners
  • Jon Wilk will take the plates to the award winners
  • Discussion of email push in March to discuss the upcoming conference, topics, CE / CLE credits, and to announce the Facebook page
  • Renee Southerland will get Post Office box in Oklahoma City
  • Renee Southerland will go through all of the unread emails from 2018

Next Meeting: (Meetings will take place on the 3rdTuesday of every month) January 15, 2019, 10:00 a.m. at Cathcart & Dooley, 2807 Classen Boulevard, Oklahoma City, OK

25 Jul 2018

OKIAAI Board Minutes 7-25-18

OKIAAI Board

 

Date: 07/25/2018

Time: 10:02 AM

Location: Norman Fire Prevention

Call to order by President:

 

President Ashley Stephens made the call to order.

 

Roll Call (Bold Italic = Absent)

 

Jeff VanDolah (Past Pres), Ashley Stephens (Pres), David VanBuskirk (1st VP),

Bill Hollander (2nd VP), Fred Henderson (3rd Yr.), Chris Woodall (3rd yr),

Jim Wilhelm (2nd Yr.), Billy Magalassi (1st Yr),

Jeremy Robbins (1st Yr), Tommy Scott (Executive Secretary), Neal Moore (Secretary/Treasurer)

Special Guest: Jonathan Wilks, Norman Fire Department

 

Reading and Approval of Minutes:  Motion to forgo reading and approve minutes by Chris Woodall and seconded by Jeremy Robbins. Status = Approved unanimously

 

New Membership: None.

 

Treasurer’s Report: Neal Moore reported $12,292.66 in the account. Motion to approve the treasurer’s made by Jeremy Robbins and seconded by Ashley Stephens. Status = Approved unanimously

 

Committee Reports

Annual Conference:  Called Dave Cusatis and discussed topics for the conference, including electrical safety, arc mapping, and hands on experience with comparing arced wiring with thermal damage.  Discussed the idea of having a social networking, case study and round table discussions, two-hour block on Wednesday after the class. Planning to have Dave be the speaker for Wednesday.  Discussed having forensic photography class on Thursday.  Also, discuss the possibility of having a mental health speaker on Friday along with the annual meeting. Discussed the idea of the board renting a cabin to have a hospitality room and cookout one night.  Discussed the contract with Lake Murray Lodge.  Discussed meals and whether they may be brought in or must be purchased there.  Discussed what we can do with the merchandise give away this year.  Called Teresa with the Lake Murray Lodge to discuss the contract and meals.  Discussed the idea of having a dri-fit shirt as a give-away.  Also, discussed having a coffee mug as a give-away. Kicker and Mckrosky are also merchandise that we will continue to pursue as raffle items.

 

International Conference: David VanBuskirk and Tommy Scott attended the conference.

 

Merchandise: David VanBuskirk will continue to get hats for the conference.

 

Regional Conferences: None

 

Nominating: Ashley Stephens put forth the idea of developing a prosecutor of the year award.

 

Awards: No new awards submissions.

 

Membership: Tommy Scott reported 94 current members.

 

CFI: Nothing to report.

 

Website:  Tommy Scott will continue to update the website.

 

Report from the Executive Secretary: None

 

Report from Secretary/Treasurer: None

 

New Business: Discussed the idea of developing a tested stamp to identify that the course has been tested.  Appointed Jonathan Wilk to replace Stan Smith as the 2nd year board member, jonathan.wilk@normanok.gov. 404-434-1441 is Jonathans phone number.

 

Next Meeting:  August 15, 2018

Location: Norman Fire Prevention

Time: 10AM

 

A Motion to Adjourn was made by Neal Moore and Seconded by Jeremy Robbins.

Status = Approved unanimously

Adjourned at: 12:08 AM