31 Aug 2017

OKIAAI Board Minutes 8-30-17



Date: 8/30/2017

Time: 10:08 AM

Location: Tulsa Fire Administration

Call to order by President


Roll Call (Bold Italic = Absent)


Scott Winford (Past Pres),  Jeff VanDolah (Pres), Ashley Stephens (1st VP),

David VanBuskirk (2nd VP), Chris Woodall (3rd Yr.),  Dan Salts (3rd yr),

Bill Hollander ( 2nd Yr.),  Fred Henderson (2nd yr), Tommy Scott (1st Yr),

Stan Smith (1st Yr), Heather Stanley (Executive Secretary), Neal Moore (Secretary/Treasurer)


Special Guest:


Reading and Approval of Minutes:  Motion to forgo reading and approve minutes by Tommy Scott and seconded  by Chris Woodall. Status = Approved unanimously


New Membership: Three


Treasurer’s Report: Heather Stanley reported balance of $12,894.04.  Motion to approve report by Bill Hollander and seconded  by Fred Henderson. Status = Approved unanimously


Committee Reports

Annual Conference: Ashley advised he has blocked rooms at Holiday Inn Express at daily rate of $94/night.  He has reserved the Tahlequah Community Event Center 1041 N. Grand Ave. free of charge. We will set it up with long tables and seating for 130.  Parking on the north side.  Bill will obtain coffee.  Ashley will bring creamer and sugar. Dan will bring water.  We will purchase coffee cups and napkins.  Ashley will get the donuts.  Coolers:  Bill-2, David-2. The agenda has been set. The conference will be in Tahlequah October 25-27, 2017.

Chris will work on a new template for a name tag/membership card combination for this year’s conference. Dan will send FMAO template.  We will purchase laminator.

Chris Woodall and Stan Smith are working to set up a vendor alley. We have several verbal commitments.

He is working with the Cherokee Nation to try to obtain some give-aways.

Burn Camp Raffle: donation from Integrity Fire-Jeff, fire ring-David, leather gloves-David,

Ashley will work with CLEET to get the continuing education hours approved.


Merchandise: Notebooks will be black/grey.  Neal has ordered job shirts & flashlights from 5.11.

David presented the idea of a mesh hat with OKIAAI printed on it to either give away or sell.

Grand prizes: Bench- David, Yeti Roadie-Ashley, Kicker product-Neal.


Regional Conferences: None


Nominating: Bill is working on IOTY nomination.

Awards:. Two submissions for photography.


Membership: Heather Stanley reported 117 current members.


CFI: Nothing to report.


Website:  Tommy continues to do updates. Conference Agenda  is on the website. Dan VanBuskirk is trying to correct the error with credit card payment conference registrations.


Report from the Executive Secretary: None


Report from Secretary/Treasurer: None


New Business:


Next Meeting:  Sept 19, 2017

Location: Tulsa Fire Headquarters

Time: 10 am


A Motion to Adjourn was made by Ashley Stephens and Seconded by Bill Hollander.

Status = Approved unanimously

adjourned at: 11:03 AM